Provost and Vice-President (Academic)

Position number: 38162

Date posted: August 25, 2026

Job details

Operations Manager - Level 6 (EMAPS)

Continuing Full-Time

Full-time:

Yes

Permanent:

Yes

Work schedule:

35 Hours/week (Monday to Friday, 8:30 am to 4:30 pm)

Salary:

$36.28 to $50.79 per hour ($66,032.38 to $92,445.33 per annum)

Expected Start Date

October 5, 2026

Trial/Probation period:

1820 hours worked

For more information please contact: Rowena Krentz - [email protected]

Qualifications

MINIMUM FORMAL EDUCATION/TRAINING:

- An Undergraduate university degree or formal certification in Business Administration, Public Administration, Human Resource Management, Finance, Accounting, or a related field is required.

EXPERIENCE:

- Five to seven years of progressively responsible experience in financial administration, budgeting, human resources administration, and operational management within a complex organization is required.
- Experience is required in:
- Budget planning, forecasting, financial analysis, and financial reporting.
- Human resources administration, including recruitment, staffing processes, employee onboarding, and interpretation of policies and procedures.
- Managing multiple priorities and supporting senior leaders in a large and complex environment.
- Coordinating projects and initiatives involving multiple stakeholders.
- Monitoring and administering grant-funded or externally funded projects would be an asset.

- Experience in a post-secondary or public-sector environment is preferred.
- A combination of equivalent education and directly related experience may be considered.

SKILLS AND ABILITIES:

- Advanced financial management and budgeting skills are required.
- Solid analytical and problem-solving abilities are required.
- Excellent written and verbal communication skills are required.
- Strong organizational and project coordination skills are required.
- Ability to interpret and apply policies, procedures, collective agreements, and administrative processes is required.
- Proficiency with financial, human resource, and administrative information systems is required.
- Advanced Microsoft Office skills, particularly Excel, are required.
- Strong attention to detail and accuracy is required.
- Ability to build effective working relationships with a diverse range of stakeholders is required.
- Ability to exercise sound judgment and discretion when handling confidential information is required.
- Ability to work independently with a high degree of initiative is required.
- Ability to analyze complex information and develop practical solutions is required.
- Ability to manage competing priorities and meet deadlines in a fast-paced setting is required.
- Ability to collaborate effectively with leaders across multiple departments is required.
- Ability to explain financial and administrative information to non-financial audiences is required.




- Ability to identify opportunities for process improvement and implement effective administrative practices is required.
- Ability to adapt to changing priorities and organizational requirements is required.
- Satisfactory work record, including satisfactory attendance and punctuality, is required.

OTHER JOB RELATED QUALIFICATIONS:

- Qualified accounting designation (CPA) or progress toward designation.
- Chartered Professional in Human Resources (CPHR) designation or progress toward designation.
- Project Management Professional (PMP) certification or equivalent project management training.
- Graduate degree in Business Administration, Public Administration, Higher Education, or a related discipline.
- Experience working within a post-secondary institution and knowledge of university governance, budgeting, and administrative processes.

Key responsibilities

Finance

- Assists in the preparation of annual budgets (totaling approx. $29M), forecasts, and year-end financial activities
- Monitors day-to-day financial transactions to ensure accuracy, completeness and compliance with university policies and procedures
- Reconciles operating accounts, monitors budget balances and commitments, identifying discrepancies and bringing issues to the attention of the Senior Budget Officer
- Prepares regular/quarterly financial reports, expenditure summaries and variance analyses and communicates progress+
- Provide leaders with regular updates on actuals vs. Budget to support decisions about in-year use of funds
- Authorizes expenditures in accordance with financial processes and designated authority
- Maintains financial records and supporting documentation for audit purposes
- Responds to routine financial inquiries from leaders and administrative staff
- Recommend improvements to financial processes and administrative procedures
- Strives to achieve a balanced budget within operating unit(s). Investigates negative variances and recommends appropriate corrective action as necessary
- Fosters an environment that involves all team members in the development of cost effective and efficient practices
- Develop an annual budget for the administrative support area, for approval by the Director and Vice-Provost(s)
- Participates in the planning/development of capital equipment requests

Human Resources

- Manages the recruitment portfolio, acts as the primary liaison to Human Resources, oversees candidate interview processes, may participate in interviews, completes reference checking
- Processes appointments, extensions, funding changes, positions discontinuances and terminations




- Monitors salary budgets and staffing allocations, vacancy management, and identifies variances or potential issues
- Supports annual performance review and planning sessions with staff
- Maintains up-to-date job descriptions for all positions
- Coordinates onboarding and staff exit activities
- Assists EDs, Directors and Administrative staff with administrative processes and interpretation of policies/procedures
- Tracks probationary periods, contact end dates, and other HR milestones
- Maintains awareness of new collective agreement provisions and implications for administrative processes, budget planning, and year-end forecasting
- Ensures that all staff have completed mandatory training

Strategic Funding Opportunities

- Regularly monitors information on internal and external/national and international funding opportunities relevant to the portfolios, advising on strategic alignment and feasibility
- Drafts and/or oversees the development of funding proposals and applications, including supporting budgets, and ensures appropriate governance review and approvals
- Monitors to ensure funded initiatives are implemented in compliance with funding requirements, including assessment, reporting, and accountability obligations, alerting the Executive Directors and/or Vice-Provost(s) to any deviations from agreed-upon timelines, funding parameters, and deliverables
- Tracks expenditures and reporting requirements for funded projects
- Maintains records of funding agreements and reporting deadlines
- Compiles financial information required for funding reports
- Supports the financial administration of funded initiatives, including liaising with external funding partners regarding reporting requirements, as appropriate
- Other duties as assigned

Additional information

In-person office, Monday to Friday 8:30 - 4:30 pm, 35 hours per week

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact [email protected] or (phone hidden). Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of "The Freedom of Information and Protection of Privacy Act" (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.

📌 Operations Manager - Level 6 (EMAPS) (Canada)
🏢 University of Manitoba
📍 Canada