We are an established excavation and demolition contractor serving the Lower Mainland. We are looking for an experienced Construction Project Administrator / Project Accounting Coordinator to join our office team in Port Coquitlam.

This is a full-time office position supporting project administration, documentation, billing coordination, and project accounting preparation. This role can easily grow into something more for the right person.

This role is approximately:

- 70% Construction Project Administration
- 30% Project Accounting Coordination

This is not a Project Manager position and is not a field-based role.

Main Responsibilities

- Set up and maintain organized project files
- Track project documents, emails, changes, approvals, and follow-up items
- Support estimating and operations after projects are awarded
- Assist with change order tracking and documentation
- Assist with monthly progress billing and invoice preparation
- Prepare and organize project documents before sending to accounting
- Coordinate with accounting regarding billing backup, job costing, and required paperwork
- Track project costs, extras, budgets, and related documents
- Assist with scheduling coordination and project follow-ups
- Communicate with clients, subcontractors, suppliers, field staff, and office staff
- Follow up on missing information, pricing, approvals, paperwork, and documents
- Support subcontractor coordination and prepare project close-out documents
- Keep active, completed, and pending project records organized and up to date
- Support general office administration related to construction projects

Required Qualifications

- Previous experience in construction administration, project coordination, or project accounting




- Experience with excavation, demolition, civil construction, or construction accounting is an asset
- Strong organization, follow-up, and time-management skills
- Strong attention to detail and accuracy
- Able to manage multiple projects and priorities at the same time
- Valuable understanding of project paperwork, extras, change orders, invoices, and job files
- Excellent verbal and written communication skills
- Comfortable communicating with clients, subcontractors, suppliers, field staff, and office staff
- Proactive, reliable, and able to work independently
- Able to work in a busy office environment with changing priorities
- Proficient with Microsoft Office (Outlook, Excel, and Word), as well as Bluebeam
- Experience with construction software or accounting systems is an asset
- Must have access to a reliable personal vehicle for daily commuting to our Port Coquitlam office

Ideal Candidate

The ideal candidate is organized, detail-oriented, reliable, and comfortable working in a busy construction office. This person should be strong with follow-up, paperwork, communication, and keeping project information accurate and organized.

How to Apply

Please send your resume and a brief summary of your relevant construction administration, project coordination, or project accounting experience to [email protected].

Pay: $54,000.00-$75,000.00 per year

Benefits:

- Casual dress
- Dental care
- On-site parking

Ability to commute/relocate:

- Port Coquitlam, BC: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Must be highly organized

Experience:

- Project coordination: 2 years (preferred)

Language:

- Clear English (required)

Work Location: In person

📌 Construction Project Administrator / Coordinator (Canada)
🏢 Rockridge Group
📍 Canada