Overview

We are seeking a dynamic and highly organized Office Coordinator to join our team! In this vital role, you will be the heartbeat of our office operations, ensuring smooth day-to-day functioning and fostering a productive environment. Your energetic approach and exceptional communication skills will help streamline administrative processes, manage vendor relationships, and support team management efforts. This position offers an exciting chance to develop your administrative expertise while contributing to a vibrant workplace culture. The ideal candidate is proactive, detail-oriented, and passionate about creating an efficient office environment that empowers everyone to succeed.

Duties

- Oversee front desk operations, including greeting visitors, managing multi-line phone systems, and maintaining professional phone etiquette
- Coordinate administrative tasks such as filing, data entry, and record keeping to ensure organizational efficiency
- Manage vendor relationships by processing invoices, tracking supplies, and ensuring timely deliveries through effective vendor management
- Support human resources activities including onboarding new employees, maintaining personnel files, and assisting with training & development initiatives
- Handle bookkeeping and payroll responsibilities using QuickBooks or similar accounting software to ensure accurate financial records
- Prepare, reconcile and process vendors and creditors invoices through system databases
- Create, edit, and file purchase orders, work orders, and requisitions; assist with quotations as needed
- Liaise with vendors and AP for invoicing issues




- Purchasing & maintaining general office consumables/supplies
- Assist with budgeting tasks by monitoring expenses and preparing reports to support financial planning efforts

Skills

- Proven supervising experience with the ability to lead and motivate a team effectively
- Strong proficiency in QuickBooks for bookkeeping, payroll processing, and financial record management
- Excellent communication skills to interact professionally with staff, vendors, and visitors
- Exceptional organizational skills with keen attention to detail for filing, record keeping, and scheduling
- Experience managing multi-line phone systems and providing top-tier phone etiquette
- Ability to handle vendor management tasks efficiently while maintaining positive relationships
- Demonstrated office experience with clerical and administrative responsibilities in a fast-paced environment
- Strong organizational skills combined with the ability to prioritize tasks effectively in a busy setting

Join us as an Office Coordinator and become an essential part of a vibrant team dedicated to operational excellence! Your energy, organization skills, and proactive mindset will help us create a welcoming environment where everyone can thrive.

Pay: $22.50-$30.00 per hour

Expected hours: 40.0 per week

Benefits:

- Casual dress
- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care

Work Location: In person

📌 Office Coordinator (Canada)
🏢 Important Company of the Sector
📍 Canada