The Role

Our client is seeking a polished, client-focused Receptionist to support a busy front office. This role is ideal for someone who is calm under pressure, enjoys variety, and can confidently manage phones, email inquiries, and shifting priorities. You’ll support day-to-day office operations, assist with basic administrative tasks, and help keep information organized and up to date.

This is a hybrid position with a rotating bi-weekly schedule coordinated with another part-time receptionist. Scheduling may adjust periodically based on operational needs.

Typical rotation:

- Week 1: 2 evenings (5:00pm–9:00pm) remote + Saturday in-office (9:00am–5:00pm) -- approx. 16 hours
- Week 2: 3 evenings (5:00pm–9:00pm) remote -- approx. 12 hours

Responsibilities

- Answering phones and emails; responding professionally and routing inquiries appropriately
- Scheduling and managing appointments using office and industry software
- Scanning/copying documents for internal and external use




- Preparing and sharing basic daily/monthly reports (as required)
- Supporting general office coordination (supplies, basic troubleshooting, keeping things moving)
- Assisting with data entry and database updates
- Supporting listing-related admin tasks (training provided on internal process/tools as needed)
- Other ad hoc administrative requests to support the team

Desired Experience & Skills

- 2+ years of experience in an office/reception or administrative role (industry experience is an asset)
- Strong communication skills (professional phone presence + transparent written correspondence)
- Comfortable with Microsoft Office (Word, Excel) and online systems/databases
- Strong attention to detail and ability to follow processes
- Confident prioritizing multiple tasks in a fast-moving environment
- Reliable, proactive, and discreet with confidential information

Work Location: In person

📌 Receptionist - Hybrid - Part Time (Canada)
🏢 The HR Pro
📍 Canada