OFFICE & PROJECT ADMINISTRATOR

Vaughan, ON | Full-Time | On-Site | Up to $65,000/year

Alpha Method Inc. is recruiting on behalf of Wynspec Engineering for a full-time Office & Project Administrator to join their team in Vaughan, Ontario.

About Wynspec

Wynspec Engineering is an engineering consulting firm established in 2015, supporting projects across Canada with a strong focus on structural engineering. The team works across a variety of sectors, including residential, commercial, industrial, retail and healthcare.

The Opportunity

Wynspec is looking for an organized and proactive Office & Project Administrator to provide administrative and project support to senior leadership and the engineering team.

This is a hands-on role for someone who enjoys keeping projects, people and priorities organized. You will play an important role in keeping project administration moving - from monitoring deliverables and following up on deadlines to supporting billing, collections, documentation and day-to-day office operations.

The ideal candidate is comfortable managing multiple priorities, following up with team members, identifying when something needs attention and taking ownership of getting things done.

What You'll Do

- Support billing and collections by reviewing weekly employee timesheets and project information, assisting with invoicing and accounts receivable, and following up on outstanding client payments.
- Monitor project deliverables and deadlines, proactively follow up with engineers and project staff on outstanding requirements, and flag potential scheduling or delivery issues.
- Maintain organized project files and documentation, including drawings, reports, proposals, correspondence and document version control.
- Assist with project packages, reports,



meeting materials and other client deliverables.
- Coordinate site visits, schedules, access requirements, safety packages and required project/compliance documentation.
- Provide day-to-day administrative and operational support to senior leadership, engineers and technical staff.
- Support general office operations, including supplies, equipment, vendors, meetings and employee onboarding.

What We're Looking For

- 2-5 years of experience in administration, project administration, office coordination or a related role.
- Post-secondary diploma or degree in business administration, office administration, project management, accounting, or a related field.
- Experience supporting billing, invoicing, accounts receivable and collections, including working with timesheets or other information used to support billing.
- Strong organizational and time-management skills, with the ability to manage multiple priorities, track deadlines and follow up with others to keep work moving.
- Strong attention to detail and accuracy, particularly when working with financial, project and administrative information.
- Confident, qualified written and verbal communication skills.
- Comfortable taking initiative, working independently and identifying when an issue needs to be escalated.
- Proficiency with Microsoft Word, Excel and Outlook.

Highly Preferred





- Previous project administration or project coordination experience within engineering, construction, architecture, project management or another project-based technical environment.
- Experience with project documentation/document control and project, accounting or document-management systems.

What We Offer

- Annual salary of up to $65,000, depending on experience and qualifications.
- 3 weeks of vacation.
- Extended health care benefits.
- Opportunity to work closely with senior leadership and an experienced engineering team in a collaborative, professional environment.

Schedule & Location

- This is a full-time, on-site position at Wynspec's Vaughan office.
- Monday to Friday, 8:00 a.m. to 5:00 p.m., including a one-hour lunch.

How to Apply

If you're an organized, proactive administrator who enjoys supporting project-based teams and keeping multiple priorities on track, we'd like to hear from you.

Please submit your resume through Indeed for consideration.

This posting is for an existing vacancy. Artificial intelligence may be used to support the screening or assessment of applications. Hiring decisions are reviewed by people.

Pay: $60,000.00-$65,000.00 per year

Benefits:

- Extended health care
- On-site parking

Application question(s):

- Have you completed a post-secondary diploma or degree in business administration, office administration, project management, accounting, or a related field?
- Are you available to work on-site in Vaughan, Monday to Friday, from 8:00 a.m. to 5:00 p.m.?

Experience:

- project administration or project coordination: 2 years (preferred)
- billing, invoicing, accounts receivable and/or collections: 2 years (required)

Work Location: In person

📌 Office & Project Administrator (Canada)
🏢 Alpha Method
📍 Canada