Position: Administrative Assistant (District) – Elliot Lake

Reports to: Supervisor, Community Services

Location: Elliot Lake, Ontario

Status: Casual / Relief

Hourly Rate: $24.05 – 28.91

Reference #: ADM-0821-01

Posting Date: August 21, 2026

Closing Date: August 28, 2026, at 4:30 pm

JOB SUMMARY

Reporting to the Supervisor of Community Services, the Administrative Assistant (AA) plays a strategic and integral role in our clinical services and programs. As well as in providing a safe, welcoming, and inclusive workplace.

The primary workplace will be 31 Manitoba Road, Elliot Lake. The AA is part of the AFS AA team and will have a broader role in realizing the AFS vision and mission. The AA will: Handle the telephone communications system including the switchboard and paging system.

Carry out day-to-day administrative functions related to the support required for reception including welcoming clients and other visitors.

Organizing incoming and outgoing mail and deliveries, including distribution to appropriate staff.

Organizing general office supplies and ensuring appropriate inventory levels.

Assisting with meeting logistics, scheduling and booking meetings rooms as required.

MINIMUM EDUCATION

College diploma in Office Administration – Executive or equivalent

MINIMUM EXPERIENCE

Two (2) years office experience.

QUALIFICATIONS:

- Ability to manage complex telephone communications, PA system, and computer communication systems.
- Ability to complete tasks efficiently and accurately, with minimal supervision. Proficiency in computer use and various software applications (e.g., Office 365, Client Information Management Systems, Cloud based programs).
- Knowledge of,



and experience with EMHware, Catalyst and other information collection processes, and data entry practices, preferred.
- Knowledge of workplace legislation, including AODA, Occupational Health and Safety Act, and training in WHIMIS.
- Knowledge and understanding of privacy and confidentiality legislation such as PHIPA and provisions under the CYFSA.
- Excellent communication, time management, organizational, and conflict management skills.
- Skilled presentation when dealing with the public and staff.
- Training in cultural competence and areas of diversity, inclusion, and equity.
- Ability to take meeting minutes accurately and efficiently.
- Availability to work flexible hours, including evenings and occasional weekends, if required. A satisfactory criminal records check, including a vulnerable person’s record check. Valid driver's license class “G” and access to a reliable vehicle.
- Ability to communicate in both official languages (English/French) is an asset.
- Full COVID-19 vaccination required.

Duties and Responsibilities; Please refer to attached job description

This position falls within the bargaining unit represented by the OPSEU. Algoma Family Services (AFS) is dedicated to building a workforce that reflects the diversity of the community in which we live and serve. AFS encourages applications from all qualified individuals. Applicants that may require accommodation during the selection process are encouraged to notify HR when contacted for an interview.

PLEASE SEND YOUR COVER LETTER AND RESUME TO [email protected] quoting # ADM-0821-01

Pay: $24.05-$28.91 per hour

Expected hours: No more than 35.0 per week

Work Location: In person

📌 Administrative Assistant (District) – Elliot Lake (Canada)
🏢 Algoma Family Services
📍 Canada