Full-Time Medical Office Administrator

Pedorthics in Motion | Oakville & Etobicoke

Join a team that’s passionate about helping people move better.

Pedorthics in Motion is looking for a friendly, organized, and patient-focused Full-Time Medical Office Administratorto join our growing healthcare team and provide administrative support across our Oakville and Etobicoke clinics.

This is a multi-site position. The successful candidate must be able to reliably travel between our Oakville, Etobicoke General Hospital, and St. Joseph’s Health Centre locations based on clinic scheduling and operational needs. Reliable transportation and the ability to work at all three locations are requirements of this position.

We are a multidisciplinary practice with 7 locations across the Greater Toronto Area, working alongside more than 20 Orthopaedic Surgeons and Sports Medicine Physicians. Our team provides comprehensive lower-limb care, including custom orthotics, orthopaedic bracing, compression therapy, chiropody, wound care, and pre- and post-operative support.

At Pedorthics in Motion, we believe exceptional patient care starts with a supportive and collaborative team. We value professionalism, compassion, teamwork, and a healthy work-life balance.

Compensation

$18.00–$22.00 per hour, based on experience and qualifications.

About the Role

As a Medical Office Administrator, you will be one of the first points of contact for our patients and will play an key role in creating a welcoming, organized, and efficient patient experience.

This position involves supporting multiple clinicians and clinic locations, so we are looking for someone who is highly organized, adaptable, comfortable working independently,



and able to confidently manage competing priorities in a busy healthcare environment.

What You’ll Do

- Answer and manage incoming patient phone calls and inquiries
- Welcome patients and complete check-in and check-out procedures
- Schedule and coordinate appointments across multiple clinic locations
- Process payments and maintain accurate patient and billing records
- Receive, triage, and contact new patient referrals
- Send reports and clinical documentation to referring physicians
- Respond to online appointment requests and patient inquiries
- Communicate with physicians, healthcare providers, patients, and members of our clinical team
- Provide day-to-day administrative support to ensure clinics run efficiently

What We’re Looking For

The ideal candidate is:

- Friendly, skilled, compassionate, and patient-focused
- Highly organized with excellent attention to detail
- Comfortable managing multiple priorities in a fast-paced healthcare environment
- An excellent communicator, both in person and over the phone
- Confident using computers and able to learn new software quickly
- Comfortable working both independently and as part of a collaborative team
- Dependable, adaptable, and able to work across multiple clinic environments

Qualifications & Experience

- Previous administrative or customer service experience




- Previous experience in a medical office, physiotherapy clinic, or other healthcare setting is considered an asset
- Experience with medical scheduling, referrals, or insurance billing is considered an asset
- Experience with Jane App, QuickBooks, and Clover POS is considered an asset
- Strong computer skills and confidence learning new systems

Why Work With Us?

We are committed to creating a workplace where employees feel supported, respected, and empowered to grow. We believe that when our team thrives, our patients receive the best possible care.

We offer:

- Full-time, consistent employment
- A supportive and collaborative team environment
- Meaningful work that directly impacts patients’ recovery and quality of life
- Opportunities to learn and develop within a multidisciplinary healthcare environment
- A healthy work-life balance
- Opportunities for growth within an expanding organization

Position: Full-Time Medical Office Administrator
Compensation: $18.00–$22.00 per hour
Locations: Oakville, Etobicoke General Hospital & St. Joseph’s Health Centre
Requirement: Reliable travel between all three clinic locations

If you are an organized, dependable, and compassionate professional who enjoys helping patients and thrives in a busy healthcare environment, we would love to hear from you.

Pay: $18.00-$22.00 per hour

Expected hours: 40.0 per week

Benefits:

- Dental care
- Extended health care
- On-site parking
- Paid time off

Application question(s):

- Are you able to reliably travel between our Oakville, Etobicoke General Hospital, and St. Joseph’s Health Centre locations?

Work Location: In person

📌 Full Time Medical Office Administrator (Canada)
🏢 Pedorthics In Motion
📍 Canada