Turn Strategy into Action

At Aeternus, we're looking for a highly organized, proactive professional who thrives on bringing structure to complexity and keeping important initiatives moving forward.

The Strategic Operations Coordinator serves as a key coordination and support resource for strategic initiatives, executive priorities, and organizational planning. Working closely with executive leadership and stakeholders across the organization, this role helps maintain visibility into key initiatives, coordinate follow-through on commitments, prepare leadership reporting and materials, and ensure projects remain organized and on track.

This role is ideal for someone who enjoys working across multiple projects, building relationships, solving problems, and creating momentum. You’ll have the opportunity to contribute to meaningful organizational initiatives while developing valuable experience in project coordination, executive operations, and strategic execution.

What You'll Do

Coordinate Strategic Initiatives

- Support the planning, coordination, and execution of strategic initiatives and corporate projects.
- Maintain project plans, action and risk logs, and status reports.
- Monitor initiative status and identify potential roadblocks, delays, or resource conflicts, and escalate those risks and issues.
- Coordinate project meetings and follow up with stakeholders on commitments and action items to ensure initiatives remain on track.

Leadership and Executive Support

- Prepare agendas, presentations, briefing materials, reports, and meeting packages.
- Attend selected leadership meetings and capture key decisions, action items, and follow-up activities.
- Assist with executive communications and stakeholder updates.
- Provide coordination and executive support to the Director, Strategic Execution, Director, Executive Operations, Managing Partner and Founding Partner - helping organize priorities,



track commitments, and support follow-through.
- Support scheduling, logistics, and coordination of leadership activities as required.

Drive Reporting and Visibility

- Maintain project tracking systems.
- Gather updates from project owners and department leaders.
- Prepare executive-level summaries and progress reports.
- Develop reporting tools and formats that provide clear visibility into assigned initiatives.
- Support leadership with data collection, analysis, and presentation preparation.

Facilitate Stakeholder Coordination

- Coordinate activities across teams and departments.
- Serve as a central point of communication for strategic initiatives.
- Facilitate collaboration among stakeholders with competing priorities.
- Build strong working relationships across the organization.
- Ensure information is communicated clearly, accurately and consistently.

Support Operational Effectiveness

- Contribute to effective operating rhythms across meetings, projects and leadership activities as part of the Strategy Execution team.
- Assist with the implementation and adoption of new tools, systems, and processes.
- Provide organizational change management support for strategic initiatives.

Conduct Research and Analysis

- Gather information from multiple sources and conduct research to support strategic decision-making.
- Assist in developing business cases, recommendations, and supporting documentation.
- Create presentations and materials for internal and external audiences.

What You'll Bring





- Post-secondary education in Business Administration, Project Management, Commerce, Operations, or a related field.
- 2-5 years of experience in project coordination, strategic operations, executive support, business operations, or program coordination.
- Experience working with senior leaders is an asset.
- Experience managing multiple priorities and deadlines simultaneously.
- Strong proficiency with Microsoft 365, including: Outlook, Teams, Word, Excel, PowerPoint, SharePoint, and Copilot.
- Experience working with project management and collaboration tools.
- Ability to quickly learn new technologies and systems.

You’ll Thrive Here If You Are…

- Highly organized, detail-oriented, and love planning.
- Proactive and comfortable taking initiative.
- A strong communicator who can build relationships across all levels of an organization.
- Skilled at coordinating multiple priorities without losing sight of the details.
- Resourceful, adaptable, and solutions-focused.
- Accountable and dependable in following through on commitments.
- Curious, analytical, strategic, and eager to learn.

Why Join Aeternus?

At Aeternus, you'll have the opportunity to work closely with senior leaders, contribute to meaningful strategic initiatives, and play an key role in keeping priorities, and commitments moving forward across the organization. We offer a collaborative environment where your ideas, initiative, and ability to drive action will have a direct impact.

If you're someone who enjoys bringing order to complexity and helping teams achieve results, we'd love to hear from you.

Let’s start the conversation. Apply now or reach out to learn more.

Aeternus is proud to be an equal opportunity employer. We are committed to building an inclusive environment where all individuals feel respected, supported, and empowered to succeed.

📌 Strategic Operations Coordinator (Toronto)
🏢 Aeternus
📍 Toronto