HSR Zero Waste is seeking a proactive and highly organized Executive Assistant with a solid focus on lead follow-up, early-stage customer engagement, and sales coordination. This role is responsible for ensuring new leads are responded to promptly, early conversations are maintained and documented, and opportunities move smoothly through the initial stages of our sales process. The position also supports marketing coordination, CRM management, reporting, and administrative activities.HSR Zero Waste proudly champions equity, diversity, and inclusion, welcoming applications from all individuals, including those from LGBTQ2+ communities, Indigenous peoples, racialized individuals, and persons with disabilities. We recognize that diverse perspectives enrich our team and the communities we serve. As an equal-opportunity employer, we encourage all qualified applicants, regardless of gender identity, age, race, marital status, nationality, or any other characteristic, to apply. Our commitment to fostering an inclusive environment ensures that all employees are treated with equality and respect.Job Title: Executive AssistantReporting to: PresidentEstimated Start Date: January 2026Work Hours: 08:00 am to 04:00 pm (flexible)Work Schedule: Monday to Friday (option to work Mon-Thu)Salary: $45000-54000/annumWork Location: Hybrid. Reporting to Head Office - Port CoquitlamKey ResponsibilitiesLead Follow-Up and Early-Stage Sales SupportAct as the primary point of contact for new and early-stage leadsEnsure all inbound and outbound leads receive timely, professional follow-upMaintain early-stage relationships until opportunities are ready for senior-level engagementTrack conversations, next steps, and follow-up timelines to ensure momentum is not lostPrepare concise summaries to support effective handoff for closing discussionsSales Coordination and CRM ManagementMaintain, clean, and organize Zoho CRMEnsure accurate logging of contacts, activities, notes, and pipeline stagesSupport preparation of quotes, proposals, presentations,



and customer documentsAssist with scheduling sales meetings and coordinating follow-upMarketing and Public-Facing SupportAssist with marketing coordination, campaign support, and idea generationHelp plan and support customer-facing initiatives, events, and promotionsAttend events, trade shows, and community engagement activities as requiredExecutive and Administrative SupportSupport prioritization, reminders, and follow-up on key tasksPrepare weekly summaries and internal reportsAssist with organizing documents, workflows, and communicationsAll other administrative duties assignedRequirementsAlign with HSR CLEER core valuesCitizenship | Leadership | Environment | Empowerment | ResponsibilityExperience in executive support, sales coordination, or marketing rolesProven experience in administrative or executive support roles.Excellent written and verbal communication skills.Ability to manage multiple priorities independentlyStrong organizational and time-management abilities.Attention to detail and high level of accuracy.Discretion and ability to handle sensitive informationProficiency with Microsoft 365 (Outlook, Word, Excel, SharePoint, Teams).Familiarity with AI productivity tools (e.G., ChatGPT, Notion AI, Microsoft Copilot, etc.)PreferredExperience in proposal writing or business development support.Background in project coordination or operations.BenefitsBeing part of a growing company that puts people and the environment first!!!Competitive wagesRemote work, flexible hoursExtended health benefits plan (50% covered by the organization)Annual company-wide bonusAnnual individual performance bonusBeing part of an organization working towards Zero WasteNOTE: Applications without a detailed cover letter expressing your reason for applying and how you feel this role would match your skills and experience will not be reviewed.While we appreciate all the work that goes into submitting a resume and cover letter, due to the high volume of applications, only applicants who have been short-listed will receive further communications.#J-18808-Ljbffr

📌 Executive Assistant - $45,000 - $54,000 A Year (Winnipeg)
🏢 HSR Zero Waste
📍 Winnipeg