Job TitleInternal Event Planner (Full-Time, Remote – Canada)CompanyBoutique Travel ServicesLocationRemote (Canada) – Head Office in Beamsville, OntarioReports ToCEO, Boutique Travel ServicesEmployment TypeFull-Time, PermanentAbout UsBoutique Travel Services is an award‑winning, boutique‑style host travel agency proudly supporting independent travel advisors across Canada. We’re passionate about community, connection, and creating meaningful travel experiences for our advisors and their clients. Our company culture thrives on collaboration, creativity, and celebrating the travel industry through fun, engaging, and educational events across the country and abroad.Position OverviewWe are seeking an enthusiastic, experienced, and highly organized Internal Event Planner to plan, coordinate, and execute a wide range of company events — from local team meet‑ups and training workshops to national conferences and international retreats. This remote position is ideal for a self‑motivated professional who can work independently, think creatively, and deliver polished, well‑executed events that foster connection, learning, and community across our travel network.Key Responsibilities1) Event Planning & CoordinationPlan, coordinate, and manage a variety of in‑person and virtual events, including: “Social Connects” (bowling nights, paint parties, axe‑throwing, team dinners, etc.)Annual International Conference (flights, hotels, site inspections, workshops)Winter Bash Christmas Parties (held in Alberta and Ontario)Biannual Retreats (for top producers, management teams, and expert training workshops)“Learn How to Become a Certified Travel Agent” in‑person and virtual workshops across CanadaConsumer Trade Events such as the Romance Travel Show and Group Travel Expo2) Logistics ManagementSource, negotiate, and secure venues across Canada (hotels, boardrooms, meeting facilities, restaurants, and activity spaces)Coordinate A/V, food & beverage, room layouts,



and floor plansManage supplier contracts, insurance, and venue requirementsOversee setup, tear‑down, and smooth operation of all live eventsArrange travel and accommodations for speakers, staff, and guests when applicableOversee budgeting for events, ensuring all expenses are tracked and managed effectivelyUtilize strong time‑management skills to meet deadlines and manage multiple projects concurrentlyMaintain detailed records of event contracts, vendor agreements, and other essential documentation3) Sponsorship & Partner RelationsSecure co‑op sponsorship funding from travel partners, suppliers, and tourism boardsManage exhibitor/sponsor logistics for trade shows and supplier eventsMaintain positive, professional relationships with partners, vendors, and team members4) Marketing & RegistrationDevelop and manage online RSVP and registration forms (e.G., Google Forms, Eventbrite, and CRM tools like HubSpot)Monitor responses and maintain detailed event attendance recordsCoordinate event marketing materials—printed programs, signage, banner stands, décor, and branded collateralLiaise with the marketing team to promote events via email and social media5) On‑Site & Virtual Event ExecutionAct as the lead on‑site event manager to ensure seamless executionOversee registration desks, vendor setup, attendee coordination, and technical operationsProvide leadership and problem‑solving under pressure to ensure events run on time and exceed expectationsSupport occasional virtual event facilitation (Zoom, webinar platforms, etc.)Qualifications & SkillsMinimum 3–5 years of professional event planning experience,



preferably within the travel, hospitality, or corporate events industryProven ability to plan and execute multi‑location events (small social gatherings to large conferences)Solid negotiation and vendor management skillsExcellent communication and interpersonal skillsCreative thinker with exceptional attention to detailAble to work independently and manage multiple projects simultaneouslyStrong understanding of event budgeting, sponsorship coordination, and logisticsProficient in Google Workspace, Microsoft Office, and event management tools (e.G., Eventbrite, Canva, Zoom)Willingness and ability to travel across Canada and occasionally internationallyBackground in marketing is a big bonusWorking ConditionsRemote position (based anywhere in Canada)Must be available for travel (approximately 20% of the time)Evening and weekend hours may occasionally be required for eventsReports to the CEO, working closely with internal teams and external partnersCompensation & BenefitsCompetitive salary commensurate with experience ($50,000–$60,000 per year)Travel expense coverage for event‑related tripsOpportunity to attend exciting travel industry events and conferencesSupportive, fun, and passionate team environment within a growing companyApplication RequirementsJob Type: Full‑timePay: $50,000–$60,000 per yearBenefits: Flexible schedule, paid time off, and other standard benefitsApplication Questions: Do you currently reside in Canada?Experience: Event planning – 2 years (required)Language: English (required)Willingness to travel: 25% (required)Work Location: RemotePlease only apply if you have event planning work experience (such as planning and coordinating weddings, corporate events, etc.). All other applications will be immediately rejected. Thank you for your understanding.If this position sounds ideal for your career and you definitely have event planning experience, please apply here.#J-18808-Ljbffr

📌 Boutique Travel Services Jasper Alberta Event Planner - C$50,000 - C$60,000 A Year - Remote (West Lincoln)
🏢 Boutique Travel Services
📍 West Lincoln