Date posted: August 24, 2026

Pay: CA$30.00-CA$35.00 per hour (Depending on Experience)

Job description:

We are seeking a reliable and detail-oriented Bookkeeping / Administrative Assistant to support our day-to-day financial and office operations. The ideal candidate must have bookkeeping experience, organized, proactive, and comfortable handling bookkeeping tasks alongside general administrative duties in a fast-paced environment.

Key ResponsibilitiesBookkeeping & Accounting Support
Record daily financial transactions (AP/AR)
Prepare and issue invoices, track payments, and follow up on outstanding balances
Process vendor invoices and expense reports
Reconcile bank and credit card statements
Assist with payroll preparation and timesheet tracking
Maintain organized and accurate financial records
Support month-end and year-end reporting
Work with external accountant/bookkeeper as required

Administrative Duties
Manage emails, phone calls, and general correspondence
Maintain filing systems (digital and physical)
Assist with contracts, purchase orders, and job documentation




Schedule meetings and coordinate calendars
Prepare basic reports, spreadsheets, and documents
Support project-related administrative tasks as needed

Qualifications & Skills
Previous experience in bookkeeping or administrative roles
Knowledge of basic accounting principles
Experience with accounting software (QuickBooks, Sage, or similar preferred)
Experience with Trade Union Remittances
Strong proficiency in Microsoft Excel and Word
Excellent organizational and time-management skills
High attention to detail and accuracy
Ability to handle confidential information professionally
Strong written and verbal communication skills

Preferred (Nice to Have)
Experience in construction, trades, or contracting environment
Familiarity with job costing and progress billing
Payroll experience

Job Type: Full time

Perks:
In office parking

Work Location: In person

Pay: $30.00-$35.00 per hour

Work Location: In person

📌 Office Administrator/bookkeeper Vaughan
🏢 Wallex Construction
📍 Vaughan