We are looking for a Proposal Coordinator to join a busy business development team on a contract basis.

This position is well suited to a detail-oriented writer and organizer who can manage multiple deadlines while producing high-quality, client-focused proposal materials.

The successful candidate will collaborate with internal leaders and technical contributors to prepare high-quality submissions, presentations, and supporting documents in a rapid-paced environment.

Responsibilities: Evaluate bid requests and submission documents to identify requirements, timelines, and compliance obligations for each prospect.

Partner with business development colleagues and senior stakeholders to shape proposal strategies, develop tailored content, and support visual presentation standards.

Coordinate the full proposal process, including scheduling planning sessions, organizing review cycles, managing milestones, and supporting post-submission follow-ups.

Draft, revise,



and proofread proposal materials to ensure accuracy, clarity, and consistent brand messaging across all deliverables.

Work closely with engineering, consulting, and design contributors to gather input and assemble cohesive submission packages.

Customize corporate profiles, team resumes, project examples, and related materials so they align with the needs of each client opportunity.

Oversee proposal production and administrative support activities, including document preparation, formatting, printing, binding, and final delivery.

Monitor bid sources, distribute relevant prospects and addenda, and keep internal teams informed of updates that may affect submissions.

Assist with the development of interview decks, presentation materials, and shared database records to support business development efforts and information management.

📌 Proposal Coordinator Toronto
🏢 Robert Half
📍 Toronto