Key Responsibilities

- Serve as the internal point of contact for the company's work permit sponsorship, coordinating each stage of the process with our immigration law firm (documentation requests, forms, deadlines).
- Track sponsorship-related deadlines and required documentation, keeping internal stakeholders and the incoming employee informed and on schedule.
- Gather, organize, and maintain the paperwork and records needed to support the sponsorship application.
- Act as a liaison between the sponsored employee, internal stakeholders, and the law firm.
- Own day-to-day HR administration: onboarding support, employee records, policy documents, and scheduling.
- Support broader recruitment and HR coordination tasks as time allows (interview scheduling, candidate pipeline upkeep, etc.).
- Maintain strict confidentiality of sensitive immigration and personnel information.

What We're Looking For





- 1–3 years of experience in an HR, People Operations, or administrative coordination role.
- Highly organized and detail-oriented, with a track record of managing deadline-driven, paperwork-heavy processes.
- Solid written and verbal communication skills.
- Comfortable working independently in a part-time role and coordinating with an external partner (our law firm).
- Based in Ontario, Canada, and able to work Toronto-area hours; open to candidates based elsewhere in Ontario.
- Available to start immediately.

Nice to Have

- Prior exposure to Canadian immigration processes (LMIA applications, work permits) — not required, but a plus.
- Experience working in a small or growing company.

📌 Human Resources Coordinator - XML International (Ottawa)
🏢 XML International
📍 Ottawa