Job Summary: The Project Control Officer - Junior for Emergency Services supports implementation teams by coordinating scheduling, meetings, documentation, reporting, and action tracking across multiple workstreams.

This role serves as a central point of coordination to ensure information is organized, current, accessible, and actionable for project managers, implementation leads, internal partners, and stakeholders within emergency services projects.

Responsibilities: Coordinate calendars, meetings, working groups, agendas, materials, minutes, decisions, and follow-up actions for Emergency Services implementation teams.

Schedule and organize recurring and ad hoc meetings, ensuring participants have necessary information and context.

Prepare and maintain meeting records, action item lists, decision logs, status materials, briefing notes, presentations, correspondence, and other documentation.

Maintain document repositories, trackers, templates, and shared workspaces to keep information accurate, organized, and easy to locate.

Gather updates from team members, review for completeness and consistency, and follow up to clarify missing details or next steps.

Identify scheduling conflicts, documentation gaps, unclear accountabilities, overdue items, or issues requiring attention using judgment and critical thinking.

Coordinate information flow across Emergency Services workstreams, internal partners, and stakeholders to support clear communication and timely follow-up.

Support project managers and implementation leads with risk registers, routine reporting, document preparation, meeting follow-up, and coordination of requests.

Provide administrative support for budgeting, invoice tracking, expense processing,



procurement follow-up, and related coordination activities as required.

Required Skills & Certifications: Experience providing executive, administrative, or project coordination support in a professional environment with multiple stakeholders and competing priorities.

Strong scheduling, coordination, organization, prioritization, time management, communication, critical thinking, and follow-through skills.

Proficiency with Outlook, Word, Excel, Power

Point, Share

Point, Teams, and related collaboration platforms.

Strong written and verbal communication skills, including the ability to prepare explicit notes, summaries, briefing materials, presentations, correspondence, and documentation.

Demonstrated ability to coordinate calendars, meetings, agendas, materials, minutes, decisions, action items, and follow-up across multiple workstreams.

Preferred Skills & Certifications: Post-secondary education in business administration, project coordination, health administration, or a related field; equivalent education and experience may be considered.

Working knowledge of basic project coordination concepts including timelines, roles, actions, decisions, risks, issues, and status reporting.

Experience using project coordination or project management tools such as MS Project, MS Planner, or similar platforms.

Experience supporting health system, implementation, or multi-workstream project environments.

Public sector experience.

Special Considerations: Partial onsite presence required (2-3 days per week).

Ability to manage multiple competing priorities and stakeholders.

Scheduling: Work schedule includes partial onsite attendance with coordination of recurring and ad hoc meetings.

📌 Project Control Officer (Toronto)
🏢 vTech Solution
📍 Toronto