Job Description The Role Our client is seeking a polished, client-focused Receptionist to support a busy front office.

This role is ideal for someone who is calm under pressure, enjoys variety, and can confidently manage phones, email inquiries, and shifting priorities.

Youll support day-to-day office operations, assist with basic administrative tasks, and help keep information organized and up to date.

This is a hybrid position with a rotating bi-weekly schedule coordinated with another part-time receptionist.

Scheduling may adjust periodically based on operational needs.

Typical rotation: Week 1: 2 evenings (5:00pm9:00pm) remote + Saturday in-office (9:00am5:00pm) approx. 16 hours Week 2: 3 evenings (5:00pm9:00pm) remote approx. 12 hours Responsibilities Answering phones and emails; responding professionally and routing inquiries appropriately Scheduling and managing appointments using office and industry software Scanning/copying documents for internal and external use Preparing and sharing basic daily/monthly reports (as required) Supporting general office coordination (supplies, basic troubleshooting, keeping things moving) Assisting with data entry and database updates Supporting listing-related admin tasks (training provided on internal process/tools as needed)



Other ad hoc administrative requests to support the team Desired Experience & Skills 2+ years of experience in an office/reception or administrative role (industry experience is an asset) Solid communication skills (professional phone presence + clear written correspondence) Comfortable with Microsoft Office (Word, Excel) and online systems/databases Strong attention to detail and ability to follow processes Confident prioritizing multiple tasks in a fast-moving environment Reliable, proactive, and discreet with confidential information #hiringhp Requirements Qualifications & Skills Mandatory: Previous real estate experience and proficiency with Web

Forms/Transaction

Desk.

Minimum 2 years of administrative experience in a fast-paced environment.

Proficient in Microsoft Office Suite (Word, Excel) and social media platforms (Facebook, Instagram, Linked

In).

Strong verbal and written communication skills in English.

Highly organized, detail-oriented, and able to manage multiple priorities.

Service-oriented, professional, and positive demeanor.

Comfortable learning new systems and technologies.

Able to work independently and as part of a team.

Thrive under pressure with tight deadlines.

Availability: Must be available to work evenings and weekends as needed (not often).

Transportation: Must have a valid drivers license and a reliable vehicle.

📌 Receptionist - Hybrid - Part Time (Canada)
🏢 The HR Pro
📍 Canada