Nik Handa Real Estate
In-Office | Mississauga, ON, Canada

About Us
The Nik Handa Real Estate Team at RE/MAX is a top-performing group specializing in investment real estate across the 905 and 416 regions. With over 500 completed transactions and ranking in the top 1% of the GTA for commercial and residential deals, the team is known for deep market knowledge, strong negotiation expertise, and a client-first approach. We pride ourselves on delivering exceptional results and guiding clients through every stage of the real estate process with confidence and clarity.

About The Role
We are excited to hire a motivated and organized Real Estate Administrative Assistant to support the team by handling various administrative and clerical tasks. This role is essential for ensuring the smooth operation of a real estate office and supporting the success of real estate transactions.

How We’ll Set You Up For Success

Structured onboarding to help you get up to speed quickly

Transparent expectations, priorities, and workflows from day one

Direct access to the agent and team for guidance and decision-making

The tools, systems, and support needed to work efficiently

A professional, fast-paced environment with opportunities to grow your skills in real estate

What You Will Do
Administrative Support

Provide general administrative support to the agent, including scheduling appointments, managing calendars, and organizing meetings.

Document Preparation

Prepare and distribute real estate forms, documents, and marketing materials.

Create listings, sale and purchase agreements,



and lease agreements.

Ensure all necessary documents are well-maintained and organized.

Client Communication

Communicate with clients by greeting them, answering phone calls, responding to inquiries, and making follow-up calls.

Office Management

Manage day-to-day office activities, including ordering supplies, maintaining electronic and paper filing systems, and processing mail.

Coordination

Coordinate property showings, assist at open houses, and gather feedback from clients.

Coordinate and manage all social media platforms, create and post content, social ads, and weekly updates.

Data Management

Maintain databases, create and update reports, and ensure accuracy of property and financial data.

Travel Arrangements

Make travel arrangements for the agent as and when required.

About You

Digital & Marketing Skills: Experience in social media management, content creation, and basic marketing initiatives, with proficiency in Canva or any other design tools preferred.

Computer Proficiency: Familiarity with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant software.

Organizational Skills:



Strong organizational and time-management skills to handle multiple tasks efficiently.

Communication Skills: Excellent verbal and written communication skills to interact effectively with clients and team members.

Attention to Detail: High level of accuracy and attention to detail in preparing documents and managing data.

Team Player: Ability to work independently as well as part of a team.

Qualifications And Experience

3+ years of relevant work experience within the real estate industry

Experience using MLS, TRREB, MATRIX, REALTOR.CA

Can effectively use WebForms, REALM, Sky Slope, DigiSign, DocuSign, Broker Bay

Prior experience using Follow Up Boss software is preferred.

Demonstrated interest and passion for real estate in general

Ability to establish credibility, trust, and build relationships with people at all levels of the organization

Must demonstrate a high level of ethics and personal integrity

Why Join Us

Work closely with a top-performing real estate team

Gain hands-on exposure to high-volume, high-quality real estate transactions

Be part of a professional, collaborative, and results-driven environment

Develop valuable experience and skills within the real estate industry

Long-term growth potential for the right candidate

Interview Process

phone interview

in person interview at our Mississauga location

References check

We appreciate the interest of all applicants; however, only those candidates to be interviewed will be contacted.

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📌 Real Estate Administrative Assistant (Ontario)
🏢 JDass
📍 Ontario