Company Description
Schneider Ruggiero Spencer Milburn LLP is a Toronto-based law firm focused on delivering practical, high-quality legal services to clients across a range of practice areas. The firm is committed to professionalism, integrity, and strong client relationships, offering support to individuals, businesses, and organizations. Team members work in a collaborative environment where legal staff and assistants partner closely with lawyers to advance client matters efficiently. The firm values attention to detail, reliability, and discretion, and provides opportunities to grow skills within a busy, professional office setting.

Position Overview
We are seeking a detail-oriented and motivated Real Estate Legal Assistant to join our team in Concord, Ontario. The ideal candidate will have 2–3 years of real estate experience and the ability to manage files with a degree of independence while supporting two associates in a dynamic legal environment.

Key Responsibilities

Assist with a range of real estate transactions, including purchase, sale and commercial financing transactions

Open recent client files and process retainer deposits

Prepare draft clearance letters and general correspondence for solicitor review

Schedule meetings and manage calendars, including tracking and diarizing critical transaction deadlines, including:





Conditional period expiry dates

Use Teraview, Soluno, NetDocuments and proficient in Microsoft Word and Excel

Maintain organized and accurate file management systems

Assist with docketing, billing and follow-up and basic accounting functions

Prepare final reporting documentation for purchase, sale and commercial financing transactions

Provide administrative and legal support to two associates

Qualifications & Experience

2–3 years’ experience in real estate law

Proficient in Microsoft Word and Excel

Working knowledge of Teraview, Soluno, NetDocuments and Lawyer Done Deal

Ability to manage files with some independence and elevate when necessary

Experience drafting Statement of Adjustments and legal correspondence

Commitment to continuous professional development in legal technology and AI-enabled workplace tools

Strong organizational and time-management skills

Excellent attention to detail

Ability to prioritize tasks and meet deadlines

Strong written and verbal communication skills

Team-oriented with a proactive and professional approach

What We Offer

Competitive compensation based on experience

Supportive and collaborative team environment

Opportunity to grow and develop within a real estate practice

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📌 Real Estate Legal Assistant (Ontario)
🏢 Schneider Ruggiero Spencer Milburn
📍 Ontario