The Design Services Coordinator is a crucial project management and support role within the Canadian Marketing department. Working closely with the Manager, Design Services, this role helps facilitate the execution of showroom renovations and product launches across the Canadian market. With a robust background in architecture or design and drawing on principles from commercial construction and design project management, the Coordinator ensures that all technical drawings, budgets, contractor schedules, and administrative tasks are tracked and maintained effectively.

What is this role responsible for?
Project Coordination & Administration

Assist with day-to-day project execution across multiple projects

Maintain and organize project documentation (contracts, drawings, RFIs, submittals, change orders)

Track and log RFIs, submittals, and shop drawings; ensure timely follow-ups

Prepare meeting minutes, action lists, and project reports

Support development and maintenance of project schedules

Monitor project progress and flag potential delays or risks

Coordinate with consultants, subcontractors, and internal teams to maintain timelines

Design & Specification Support

Support creating and maintaining drawings and specifications

Conduct spec checks and audits as required

Support showroom styling and staging

Assist in budget tracking, cost reporting, and forecasting

Support procurement processes, including tendering, bid analysis, and award recommendations

Review and process invoices, progress draws, and change orders

Stakeholder Coordination





Liaise with internal clients, consultants, subcontractors, and suppliers

Support communication between various internal and external working teams

Help coordinate site activities and logistics as required

Quality & Compliance

Ensure project documentation aligns with contract requirements and company standards

Assist with permit tracking, inspections, and closeout documentation

Support sustainability certification documentation and compliance processes

What is needed for this role?

Bachelor’s degree in Architecture, Interior Design, or related discipline is preferred

1-3 years of project coordination experience at a commercial A&D; firm, general contractor, or within the contract furniture industry.

Proficiency in CET, AutoCAD, Revit, SketchUp, and Adobe Creative

Familiarity with Canadian construction standards and rollout programs

Strong understanding of construction drawings, detailing, and building systems

Working knowledge of millwork drawings, fixture packages, and shop drawing coordination

Experience coordinating with construction teams, fabricators, and vendors





Creative and proactive problem-solver who bridges design intent and field execution

Excellent organizational and communication skills, with ability to manage multiple active projects

Strong attention to accuracy, detail, and visual presentation of drawings

Bilingual in French and English is an asset

The expected base salary range for this position starts at $65,000. Final base salary offers will reflect an assessment of the selected candidate's skills, demonstrated competencies, and adherence to our internal pay equity framework.

Teknion is committed to supporting a culture of diversity and accessibility across the organization, starting with the hiring process. It is our priority to remove barriers to provide equal access to employment.

Teknion welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. All information received in relation to accommodation will be kept confidential.

By applying for a position with Teknion, you understand that, should you be made an offer, it will be contingent on your undergoing and successfully completing a background check consistent with Teknion's employment policies. Background checks may include some or all the following based on the nature of the position: SSN/SIN validation, education verification, employment verification, credit check and criminal check. You will be notified during the hiring process which checks are required by the position.

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📌 Design Services Coordinator (Ontario)
🏢 Teknion
📍 Ontario