Clerical Coordinator, Reactivation Care Centre
Our specialized 16 bed inpatient reactivation program is located on the beautiful and quaint UHN-RCC campus. The Sinai Health RCC program is designed for individuals who present with decreased mobility, independence and/or function as a result of an acute illness or surgery. We focus on patients with potential for functional improvement, providing tailored care plans and utilizing state-of-the-art tools to support their recovery journey. Depending on the reactivation goals patients typically experience an average length of stay of 30 to 60 days. You will collaborate with a high performing multi-disciplinary team including Registered Nurses, Registered Practical Nurses, Nurse Practitioner, OT, PT, SW, and SLP to provide high quality and protected patient care.

In This Role You Will

Monitor and respond to general email and phone lines, fielding calls and directing requests and inquiries to the appropriate team members

Complete and provide Human Resources/Payroll with required paperwork (i.e. PAFs, weekly authorized timesheets, pay adjustment forms and other related information)

Consult with Human Resources/Payroll to resolve related employee concerns

Under the direction of the PCM, liaise with Occupational Health Wellness and Safety to process return to work paperwork

Maintain unit inventory and order medical/stationary supplies and equipment

Document staff nurse certification, BCLS, specialty certificates (NRP/ACLS), nursing education and e-learning according to established processes, under direction of PCM

Under direction of the PCM, prepare all unit correspondence (i.e. letters to staff, memos to other units/departments, meeting minutes) and compiles and analyzes staffing statistics as required





Maintain departmental files and update unit manuals under direction of the PCM

Support the PCM in hiring processes by helping to arrange orientation and work assignment

Prepare for approval by PCM, work schedules for Registered Nurses, Ward Clerks and Service Assistants according to applicable collective agreement provisions and unit/Hospital policies/guidelines

Incorporate into the schedule approved modified work requirements, approved vacation and leaves of absence

Provide support under the direction of PCM to maintain daily staffing/staff replacement

Monitor posted schedules to ensure compliance with collective agreements and Hospital policy; consults with PCM to resolve issues

Arrange office equipment repair and liaises with Building Services for routine maintenance and related issues

Perform other duties consistent with the job classification as required

Job Requirements
Mandatory

Successful completion of a college diploma, preferably in secretarial studies, from an accredited educational institution

1 year of recent ward clerk, medical secretary or similar related experience

Demonstrated strong ability to coordinate patient flow on daily basis

Minimum 40 wpm keyboarding/data entry speed

Preferred

1 year of experience in a surgical area and working with collective agreements

Skills and Knowledge

Proficient in MS Office (Word, Excel, Access, Outlook)

Demonstrated strong ability to coordinate patient flow on daily basis

Proven flexibility, initiative, organizational and problem solving/decision-making skills

Excellent communication and time management skills

This is a Temporary contract for up to 4 months.

Job Type: Temporary Part Time

Hours (subject to change): 25 hours per week

Vacancy Type: New/Replacement Vacancy

Vacancies: 1

Employee Group: CUPE

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📌 Clerical Coordinator, Reactivation Care Centre (Ontario)
🏢 Mount Sinai Hospital (Toronto), Sinai Health
📍 Ontario