We are looking for a Administrative Assistant, Property to assist in directing and coordinating activities of on-site management. This person will assist in effectively implementing procedures, cost controls and policies, maintaining good tenant and client/owner relations, as well as assisting the Property Management team in maintaining invoice records and contacting vendors/setting up accounts.
Responsibilities:
Answer management phones and assist with Tenant needs
Respond to inquiries by providing routine information and or taking and delivering messages.
Receive and distribute and review all purchase orders, track purchase orders in Workspace, alert personnel of any problems or unresolved purchase orders, runmonthly reports.
Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives etc.
Maintain inventory of office supplies and property staff directory.
Monitor outside vendors for compliance of contracts and certificate of insurance
Assist with preparing and administering service agreements
Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents
Responsible for accounts payable, accounts receivable and reporting.
Organize and code invoices in Workspace
Assist Chief Engineer with update of electrical analysis worksheet as utility invoices come in
Responsible for issuing Purchase Orders, tracking, and assigning the purchase orders to invoices as they are processed for payment
Applying tenant rents and open credits
Compiling and reviewing Tenant Billings and other misc. charges
Provide management team with aged delinquency reports and send late letters
Desired Competency, Experience and Skills:
Must have a minimum high school education. Associates, B.A. or B.S. college degree preferred
Minimum of 2 years previous commercial property management experience
Experience with MRI, Workspace and Yardi software
Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, commercial leases.
Possess professional demeanor and excellent interpersonal skills.
Have access to reliable transportation and maintain a valid driver's license.
Computer literate and proficient on MS Word, Excel, PowerPoint,
Excellent communication skills, both verbal and written
Ability to work independently
This position is 100% in-office . The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.
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Pay Range




$60,000—$62,400 USD
Equal Opportunity Employment
LPC is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
Candidate Accommodations
LPC provides reasonable accommodations in job application procedures for individuals with disabilities. If you need assistance oran accommodationdue to a disability, please contact Human Resources.
Why Lincoln?
At LPC you will be supported by a national firm where an entrepreneurial mindset is encouraged. You will be encouraged to explore your potential through training programs, mentorship, exciting work, fast-paced assignments, and an environment of constant learning and dedication to results. Our benefits package includes medical, dental, and vision insurance, 401(k), and paid time off.
About Lincoln Property Company Lincoln Property Company (“Lincoln”) is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and creative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, multifamily, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-use properties, throughout the United States, United Kingdom, and Europe. Lincoln’s combined management and leasing portfolio on behalf of institutional clients includes more than 680 million square feet of commercial space. For more information, visit: www.lpc.com .
All job offers are contingent on completion of a background check and proof of eligibility to work in the United States. By submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be handled in accordance with Lincoln Property Company's privacy policy.




Lincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.
Lincoln Property Company is a leading diversified real estate services firm, offering integrated solutions across various asset types throughout the U.S., U.K., and Europe.
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📌 Administrative Assistant, Property (Ontario)
🏢 Lincoln Property
📍 Ontario