Aroland Economic Development supports the economic growth and sustainability of Aroland First Nation through community-focused initiatives, partnerships, and development opportunities. As the organization continues to establish its governance and operational structure, this role will play a key part in supporting foundational administrative and financial processes.

Responsibilities

Provide day-to-day administrative support to the Board and leadership

Manage incoming calls, emails, and correspondence

Coordinate meetings, prepare agendas, and record minutes

Maintain digital and physical filing systems and records

Prepare and maintain documentation, including contracts and agreements

Schedule appointments and support calendar management

Coordinate travel arrangements, including bookings and itineraries

Support general record-keeping and administrative processes

Order office supplies and assist with office organization

Act as a point of contact for community members, partners, and stakeholders

Assist with accounts payable and receivable, including tracking invoices and payments

Maintain receipts and process expense documentation, including travel expenses

Perform data entry and maintain accurate financial records

Support bank reconciliations and expense tracking

Assist with payroll preparation as required

Prepare basic financial reports and summaries

Support budgeting processes and audit preparation

Skills & Qualification

2+ years of administrative experience

Experience in construction, economic development, or project-based environments is strongly preferred





Basic bookkeeping or accounting experience required

Proficiency in Microsoft Office (Excel, Word, Outlook); accounting software experience is an asset

Strong organizational and record-keeping skills

Ability to manage multiple priorities in a developing environment

Strong communication and interpersonal skills

Self-starter with the ability to build processes and systems from the ground up

Detail-oriented with strong accuracy in administrative and financial tasks

Reliable and able to work independently

Strong coordination skills, including scheduling and travel arrangements

Community-focused and collaborative approach

Adaptable and comfortable in a growing organization

High level of confidentiality and professionalism

Ability to attend in-person meetings in Aroland First Nation as needed

Benefits

Prospect to help build and shape administrative and financial processes

Location: Flexible within the Thunder Bay region, with the ability to travel to Aroland First Nation as required.

Direct impact on community development initiatives

Collaborative environment working closely with leadership and the Board

Meaningful work supporting long-term community growth and sustainability

We are committed to creating an inclusive, accessible workplace in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates during all aspects of the recruitment and selection process. If you require accommodation, please contact us at [email protected] to discuss your needs.

#J-18808-Ljbffr

📌 Administrative Assistant (Ontario)
🏢 MNP Executive Search & Professional Recruitment
📍 Ontario