Medical Office Administrator

Medical Office Administrator
Fonemed Health Clinic is a patient-focused medical clinic committed to providing high-quality, compassionate healthcare. We are seeking a highly skilled, energetic and well organized Medical Office Administrator with proven experience in medical administration and Electronic Medical Records (EMR) to join our team.

Position Overview
The Office Administrator plays a key role in ensuring the smooth day-to-day operations of the clinic. This individual will support healthcare providers, facilitate patient flow, and maintain accurate medical records using electronic medical record (EMR) systems.

Facilitate clinic patient flow

Escorting patients between reception, waiting and examination areas

Clinic room change over, cleaning and processing when required

Schedule and coordinate appointments efficiently

Maintain and update patient records using EMR systems

Handle incoming calls, emails, and patient inquiries professionally

Process billing, insurance claims, and payments (if applicable)

Ensure confidentiality and accuracy of all medical information

Coordinate referrals, lab requests, and follow-ups

Maintain office and clinic supplies and administrative systems

Support physicians, nurse practitioners and other clinical staff as needed

Other relevant duties as needed

Role Requirements

Manage front desk operations including patient check-in/check-out

Facilitate clinic patient flow

Escorting patients between reception, waiting and examination areas

Clinic room change over, cleaning and processing when required

Schedule and coordinate appointments efficiently

Maintain and update patient records using EMR systems

Handle incoming calls, emails, and patient inquiries professionally

Process billing, insurance claims, and payments (if applicable)

Ensure confidentiality and accuracy of all medical information

Coordinate referrals,



lab requests, and follow-ups

Maintain office and clinic supplies and administrative systems

Support physicians, nurse practitioners and other clinical staff as needed

Other relevant duties as needed

Education, Qualifications and Requirements

Medical Office Administration diploma

Experience working in a medical office or clinic supporting health care professionals

Strong proficiency with EMR system

Strong organizational and multitasking skillsExcellent communication and customer service abilities

High level of accuracy and attention to detail

Ability to maintain patient confidentiality (PHIA compliance)

Proficiency with Microsoft Office and general computer systems

Familiarity with medical terminology

Experience in a fast-paced clinic environment

Physical Requirements

Ability to sit or stand for extended periods while performing administrative tasks

Ability to use a computer and phone system for prolonged periods and perform repetitive tasks

Frequent reaching, bending, stooping, and light lifting associated with room preparation and supply stocking

Ability to lift, carry, push, or move supplies and equipment

Why Work with Us
With over 20 years in the telehealth industry servicing clients across North America, Fonemed prides itself on providing outstanding client experience and practicing a culture of care in everything we do. We are a growing company who values our greatest resource - our people! We provide a cooperative company culture and a welcoming team. We offer our team the opportunity to work in an exciting industry and a competitive compensation package. If you are looking for an prospect to work from home for company that values you,

FONEMED is an equal opportunity employer and is committed to diversity and inclusion in our workplace. We appreciate the interest of everyone who applies for the position, however only those selected for an interview will be contacted.

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📌 Medical Office Administrator (Newfoundland and Labrador)
🏢 Fonemed
📍 Newfoundland and Labrador