Intermediate Document Controller
Department: Document Control

Employment Type: Contract / Temp

Location: Calgary, AB, Canada

Description
Equinox Engineering Ltd. is a leading Calgary-based EPCM firm delivering innovative facility design and engineering solutions across natural gas, conventional oil, heavy oil, SAGD, and emerging energy sectors. As our technology capabilities evolve to support increasingly complex engineering and business needs, we are investing in strong architectural leadership to enable scalable, secure, and high-quality software solutions.

We are seeking a Junior/Intermediate Document Controller who brings strong organizational skills, attention to detail, and experience working within a fast-paced EPCM environment. In this role, you will support project teams by maintaining document control processes, managing project records, and ensuring the accurate distribution, tracking, and storage of engineering and project documentation.

Why Join Equinox?

Opportunity to define and lead enterprise software architecture and engineering standards

A people-focused culture that values technical excellence, collaboration, and continuous improvement

Meaningful work supporting complex engineering and business systems

Hands-on leadership role with influence across multiple teams and initiatives

A flexible and supportive work environment designed for long-term career growth

What You’ll Do
As a Junior/Intermediate Document Controller , you will support the delivery of accurate, timely, and compliant document management services. Your role will include:

Document Control & Administration

Receive, register, distribute,



and file incoming and outgoing project documentation

Coordinate document control activities for technical documents, drawings, and commercial correspondence

Input and maintain document information within project registers and tracking systems

Ensure controlled copies of approved documents and drawings are distributed to the appropriate project personnel, vendors, and contractors

Maintain accurate records of document revisions, approvals, and distributions

Project Documentation Management

Maintain project files, control logs, drawing registers, and document databases

Administer and maintain Electronic Document Management Systems (EDMS)

Prepare transmittals, drawing indexes, status reports, and document control reports

Support the filing and maintenance of project databooks and final turnover documentation

Ensure all project documents are stored securely and remain easily retrievable

Coordination & Team Collaboration

Provide document control support to project teams, clients, vendors, and contractors

Facilitate internal and vendor document review workflows

Coordinate squad reviews for project drawings and vendor documentation

Work closely with engineers, designers, and project personnel to ensure documentation requirements are met





Quality & Compliance

Perform quality control checks at all drawing and document issue stages

Ensure documents comply with project procedures, client requirements, and company standards

Maintain document integrity, accuracy, and traceability throughout the project lifecycle

Support continuous improvement initiatives related to document control processes and systems

About You
You are a detail-oriented professional who enjoys organization, process management, and supporting project teams in a fast-paced environment. You bring:

High School Diploma (required)

Minimum 5 years of document control experience

EPCM experience considered an asset

Strong communication and interpersonal skills

Ability to prioritize workload and manage multiple deadlines

A proactive and collaborative approach to problem-solving

Technical Foundation

Experience with Electronic Document Management Systems (EDMS) within an EPCM environment

Knowledge of document control processes, procedures, and best practices

General understanding of the oil and gas industry

Ability to maintain clear, accurate records and reports

Strong understanding of document filing systems, revision control, and document tracking methodologies

Software Proficiency

Advanced proficiency in Microsoft Excel

Experience with Microsoft Access databases

Solid working knowledge of Microsoft Word and Outlook

Experience using EDMS platforms and document tracking systems

General proficiency with computer and office software applications

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📌 Intermediate Document Controller (Alberta)
🏢 Equinox Engineering
📍 Alberta