Job Description:

We are looking for a dependable Mailroom Assistant to support day-to-day office operations in Ontario. This position blends mail handling, front-desk support, records administration, and supply coordination in a detail-oriented office setting. The successful candidate will bring robust organizational skills, sound judgement, and a service-focused approach to keeping daily workflows running smoothly.

Responsibilities:

- Receive, organize, and deliver incoming mail throughout the office on a daily basis.
- Prepare outgoing correspondence, parcels, and courier shipments while ensuring items are sent accurately and on time.
- Print vendor invoices and arrange their distribution to the appropriate teams each day.
- Support accounts payable administration by entering invoice information and assisting with document handling as paperless processes are introduced.
- Maintain orderly electronic and physical filing systems so records remain accurate and easy to retrieve.
- Provide backup coverage at reception, welcoming visitors and addressing general questions in a courteous manner.




- Track inventory levels for kitchen and office essentials and place orders to keep supplies fully stocked.
- Assist with a range of general administrative duties to support smooth office operations.

Requirements:

- At least 2 years of experience in a mailroom, administrative, reception, office services, or similar support role.
- Strong attention to detail with the ability to manage documents, invoices, and records accurately.
- Well-developed organizational and time-management skills with the ability to balance multiple daily tasks.
- Comfortable using Microsoft Office applications, including Outlook, Word, Excel, and Access.
- Familiarity with mail distribution, shipping coordination, and general office functions.
- Strong communication and customer service skills when interacting with visitors, couriers, and internal staff.
- Experience working with office technology or systems such as ERP platforms, Kronos, inkjet devices, or Konica Minolta equipment is considered an asset.
- Ability to handle mail, packages, and workplace supplies safely and reliably.

📌 Mailroom Assistant (Scarborough)
🏢 Robert Half
📍 Scarborough