About the Role

We are a growing trucking and logistics company seeking a mature, reliable, and detail-oriented individual to join our team as an Administrative Support Coordinator. This position focuses on office administration, accounts payable, accounts receivable, billing, payroll tracking and coordination, and document management in a quick-paced environment. The ideal candidate is highly organized, professional, and able to work independently while ensuring the smooth day-to-day operation of the office.

The ideal candidate is highly organized, professional, and able to work independently while ensuring the smooth day-to-day operation of the office. This role is crucial in maintaining accurate records, supporting financial administration, and keeping office processes running efficiently.

Key Responsibilities

- Manage incoming phone calls, emails, and in-person inquiries from customers, vendors, and business partners.
- Process and maintain Accounts Payable (A/P), including invoice verification, data entry, payment tracking, and vendor communication.
- Manage Accounts Receivable (A/R), including preparing invoices, monitoring outstanding balances, following up on payments, and maintaining customer account records.
- Prepare and process customer billing accurately and in a timely manner.
- Maintain, reconcile, and finalize weekly driver and employee payrolls, ensuring all hours, mileage, deductions, and payroll records are accurate and submitted for processing on schedule.
- Organize, maintain, and update company files, records, and documentation, ensuring accuracy and confidentiality.
- Perform general administrative duties including filing, data entry, correspondence, scheduling, scanning, and document preparation.
- Maintain office supplies and coordinate office-related purchases and services.
- Assist with record keeping and administrative documentation related to business operations.




- Support management with reports, spreadsheets, and other administrative tasks as required.
- Contribute to overall office efficiency and support day-to-day business operations.

Qualifications & Requirements

- Minimum 2 years of office administration experience (required).
- Experience with Accounts Payable, Accounts Receivable, billing, payroll processing, bookkeeping, or administrative accounting functions is strongly preferred.
- Strong computer skills with proficiency in Microsoft Word, Outlook, Excel, and Adobe Acrobat/PDF software.
- Experience with accounting or payroll software such as QuickBooks, Sage, ADP, or similar systems is an asset.
- Excellent verbal and written communication skills in English.
- Strong organizational skills with exceptional attention to detail and accuracy.
- Ability to prioritize time-sensitive tasks, including billing deadlines and payroll processing.
- Professional, friendly, and dependable with a positive attitude.
- Ability to handle confidential financial and employee information with discretion.
- Experience in transportation, logistics, or trucking industries is considered an asset but not required.
- Mature, responsible individual with a strong work ethic and commitment to reliability.

What We Offer

- Flexible part-time hours to fit your schedule.
- Supportive team environment in the growing transportation and logistics industry.
- Opportunity to take on meaningful responsibilities and grow within the company.
- Potential for a full-time position as the company continues to expand.
- Chance to make a real impact in a dynamic and growing small business.

If you're dependable, organized, and experienced in office administration, billing, and accounts management, we'd love to hear from you.

Apply with your resume and a brief note outlining your relevant experience.

Job Type: Part-time

Pay: From $21.00 per hour

Benefits:

- On-site parking

Work Location: In person

📌 Administrative Support (Part-Time) (Surrey)
🏢 OnStream Transport
📍 Surrey