Are you looking for a meaningful career in healthcare where your contributions directly impact patient care and the success of a respected medical facility? The Kitchener-Waterloo Vascular Laboratory is currently hiring a FULL-TIME Medical Office Administrator to join our dynamic team.

Operating for over 20 years, our clinic serves a network of over 1600 physicians and specializes exclusively in high-quality vascular ultrasound services. We collaborate closely with local vascular surgeons to ensure the best outcomes for our patients. As part of our growing clinic, you’ll not only play a key role in the day-to-day operations but also represent our team in the wider medical community.

What Makes This Opportunity Unique?
In addition to in-clinic responsibilities, this role includes occasional travel to nearby doctor offices to communicate with referral relationships. Mileage reimbursement will be provided. This is a great opportunity for someone who enjoys combining administrative work with professional outreach.

What You'll Be Doing:

- Overseeing daily office operations and ensuring a smooth patient and physician experience
- Greeting patients, managing appointment check-ins, and coordinating the daily schedule
- Answering multi-line phone systems and triaging appointment requests efficiently
- Reviewing and printing prior patient histories for physician use




- Making appointment reminder calls
- Maintaining office inventory and ordering supplies
- Completing OHIP billing and reconciliation
- Traveling to local referring physician offices to maintain relationships and promote services (mileage reimbursed)
- Supporting the team with other administrative duties as needed

What We’re Looking For:

- 1–3 years of administrative experience (medical experience preferred)
- Excellent communication, organizational, and interpersonal skills
- Solid computer proficiency and adaptability to new systems
- A self-starter who enjoys working independently and as part of a team
- Commitment to professionalism, confidentiality, and patient-centered care
- A valid driver’s license and willingness to travel locally

Why Work With Us?

- Supportive team environment
- Full training provided
- Opportunities to expand your professional network
- Meaningful work that contributes to improved patient outcomes

If you’re proactive, personable, and ready to make an impact, we’d love to hear from you.

Please attach your resume with your application.
We look forward to meeting you,

— The Kitchener-Waterloo Vascular Laboratory Team

Pay: From $22.00 per hour

Experience:

- Medication administration: 1 year (preferred)

Work Location: In person

📌 Medical Office Administrator (Kitchener)
🏢 Kitchener-Waterloo Vascular Laboratory
📍 Kitchener