DATA ENTRY & LIGHT ACCOUNTING

FORMA Plank | A PUR Collective Brand

Location: Toronto, Ontario

Position: Full-Time

Reports to: Management & Finance Director

About FORMA Plank

FORMA Plank is a premium Canadian flooring brand under PUR Collective, offering a curated collection of designer-driven engineered hardwood flooring. As a growing start-up within a Canadian manufacturing company, we are establishing the systems, processes, and infrastructure needed to support the next stage of our growth.

We are looking for a highly organized, detail-oriented, and numbers-oriented Data Entry & Light Accounting professional to support the financial and operational administration of the business.

This is a primarily back-office role focused on accounting support, vendor management, purchasing, inventory accuracy, data entry, reconciliations, and maintaining accurate company records. The successful candidate will work closely with management, the off-site Finance Director, vendors, production, warehouse, and the showroom/inside sales team.

This position is well suited to someone who enjoys working with numbers, spreadsheets, systems, and details and who takes pride in keeping information accurate and organized.

The Chance

As a start-up, this position will play an important role in establishing and maintaining the systems that keep the business running efficiently.

The successful candidate will help ensure that vendor invoices are accurate, payments are properly recorded, inventory records are current, purchasing is organized, and financial and operational data is reliable.

This is an opportunity to gain broad exposure to accounting, purchasing, inventory management, manufacturing, and business operations while working closely with company leadership.

Key Responsibilities

Accounting & Reconciliation

- Enter and maintain accurate accounting records in QuickBooks.
- Enter and code vendor invoices accurately and in a timely manner.
- Match vendor invoices against purchase orders, receiving records, and supporting documentation.
- Review vendor statements regularly and reconcile outstanding balances.
- Investigate discrepancies between vendor statements, invoices, purchase orders, and receiving records.
- Prepare vendor account reconciliations and identify outstanding or duplicate invoices.
- Assist with accounts payable and payment processing.
- Maintain accurate records of payments made by cheque, EFT, credit card, and other payment methods.
- Support monthly bank and credit card reconciliations.
- Assist with accounts receivable reconciliation as required.
- Monitor accounting records for inconsistencies, missing information, or duplicate entries.
- Assist the Finance Director with month-end and year-end close processes.
- Prepare supporting schedules, reports, and reconciliations as requested.
- Maintain organized and complete financial documentation.
- Work closely with the off-site Finance Director to ensure financial records are accurate and up to date.

Vendor Management & Purchasing

- Maintain accurate vendor records,



pricing, terms, contacts, and account information.
- Coordinate purchasing and replenishment of materials, samples, packaging, office supplies, and operational requirements as directed.
- Prepare and place purchase orders with vendors.
- Track outstanding purchase orders and expected delivery dates.
- Confirm quantities, pricing, and specifications with vendors prior to placing orders.
- Follow up with vendors regarding outstanding orders, backorders, shortages, or discrepancies.
- Review vendor pricing and flag significant changes or inconsistencies to management.
- Maintain organized records of purchase orders, invoices, receipts, and vendor correspondence.
- Coordinate with production and warehouse teams to confirm receipt of purchased materials and goods.
- Ensure received goods are properly recorded and matched to corresponding purchase orders and invoices.
- Assist management in identifying purchasing efficiencies and opportunities to improve vendor relationships and costs.

Inventory Management & Accuracy

- Maintain accurate inventory records across flooring, samples, accessories, packaging, and other materials.
- Regularly reconcile physical inventory against system records.
- Investigate and resolve inventory discrepancies in collaboration with warehouse and production teams.
- Track inventory adjustments and ensure all changes are properly documented.
- Assist with regular physical inventory counts and cycle counts.
- Monitor inventory levels and identify low-stock or excess inventory.
- Maintain accurate records of incoming materials and inventory transfers.
- Ensure inventory received from vendors is accurately entered into the appropriate systems.
- Coordinate with production and warehouse teams to ensure inventory movements are recorded accurately.
- Assist with establishing and maintaining consistent inventory procedures.
- Flag inventory variances, damaged goods, shortages, or other discrepancies to management.
- Help maintain accurate product costing and inventory information where applicable.

Data Entry & Record Keeping

- Maintain accurate and up-to-date product, vendor, purchasing, and inventory data.
- Enter purchase orders, invoices, receipts, inventory adjustments, and other operational information.
- Maintain organized digital and physical filing systems.
- Ensure supporting documentation is properly filed and easily accessible.
- Perform regular data checks to identify missing, duplicate, or inconsistent information.
- Assist with maintaining product pricing, cost information, vendor details, and other internal databases.
- Prepare spreadsheets and reports for management as required.




- Support data cleanup and system organization as the company continues to establish its operational infrastructure.

Operations & Administrative Support

- Work closely with production and warehouse teams to ensure purchasing and inventory records align with physical operations.
- Support management with operational reporting and analysis.
- Assist with process improvement initiatives related to purchasing, inventory, accounting, and administration.
- Help develop and maintain internal procedures for purchasing, receiving, inventory control, and record keeping.
- Assist with coordinating office and operational supply purchasing.
- Identify inefficiencies, discrepancies, or gaps in existing processes and bring them to management's attention.
- Support special projects and other administrative priorities as required.

What We're Looking For

- 1–3 years of experience in accounting support, bookkeeping, data entry, purchasing, inventory control, administration, or a related role.
- Experience with QuickBooks is strongly preferred.
- Strong understanding of basic accounting principles and reconciliations.
- Excellent attention to detail and a high degree of accuracy.
- Comfortable working with numbers, spreadsheets, invoices, purchase orders, and inventory data.
- Strong Excel and Microsoft Office skills.
- Highly organized with excellent record-keeping habits.
- Able to identify discrepancies and investigate the source of errors.
- Comfortable working with vendors and following up professionally.
- Able to manage multiple priorities and meet deadlines.
- Self-motivated and comfortable working independently.
- Strong written and verbal communication skills.
- Experience with inventory management, purchasing, manufacturing, flooring, construction, or building materials is an asset.
- Experience working with inventory or ERP/order management systems is an asset.
- Professional, dependable, analytical, and proactive approach.
- Willingness to learn and take on additional responsibilities as the business grows.

What We Offer

- Full-time position.
- Medical and dental benefits after six months.
- Paid vacation and statutory holidays.
- Collaborative and supportive team environment.
- Opportunity for professional development and advancement.
- Exposure to manufacturing, operations, finance, purchasing, inventory management, and business management.
- Chance to work closely with company leadership and an off-site Finance Director.
- Opportunity to develop broad experience across accounting, purchasing, and manufacturing operations.
- Opportunity to play a meaningful role in the growth of a Canadian manufacturing company.
- The opportunity to be part of the early-stage growth of a new premium Canadian flooring brand.

Pay: $60,000.00 per year

Benefits:

- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care

Experience:

- accounting: 1 year (required)

Language:

- English Fluently (required)

Work Location: In person

📌 DATA ENTRY & LIGHT ACCOUNTING (Canada)
🏢 PUR Collective
📍 Canada