Job Title: Legal Receptionist / Legal Administrative Assistant

Job Type: Full-time, Permanent

Schedule: Monday to Friday, 9am - 5pm

Work Location: In-person (Toronto, ON)

Work Remotely: No

About Us

Salehi Law Professional Corporation is a boutique Personal Injury law firm looking to hire a full-time Legal Receptionist / Legal Administrative Assistant for our head office located in Toronto near the intersection of Don Mills Road and Eglinton Avenue.

If you possess strong communication skills, exceptional attention to detail, and thrive in a fast-paced environment, we would love to connect with you.

Key Responsibilities Include:

- Call Handling & Intake: Answer all incoming calls; redirect to appropriate staff with caller name, contact number, company, and exact reason for call. Take detailed messages and perform initial client screenings as needed.
- Document & Email Processing: Review, save, and scan incoming faxes and shared inbox emails into each client’s file on a daily basis. Update the appropriate file handler if required.
- File & Disbursement Management: Scan invoices to client files and update their disbursements list. Assist with opening/closing client files, updating case logs, and physical/electronic filing and file retrieval.
- Client & Administrative Coordination: Call clients for missing or updated information, schedule various appointments for clients, and mail correspondence/invoices out to appropriate parties.
- Case Support: Update client documents with pertinent information and provide general assistance with Accident Benefits (AB) and Tort matters.
- Office & Hospitality Maintenance:



Greet clients and visitors warmly, maintain a professional reception area, ensure the reception area and boardroom are tidy, clean tables daily, and bring beverages to clients as requested while they are in the boardroom.
- General Administrative Support: Order office supplies, format documents, and provide general clerical assistance to lawyers and paralegals.

Qualifications & Pre-requisites

- Experience: Must have at least 1 year of Personal Injury receptionist or legal assistant experience.
- Technical Proficiency: Strong working knowledge of Microsoft Office (Word, Outlook, Excel) and comfortable adapting to practice management software.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Ability to prioritize tasks, multi-task efficiently under pressure, and manage deadlines with high attention to detail.
- Discretion: High degree of professionalism and strict adherence to client confidentiality.
- Employment Background: It would be beneficial if the ideal candidate had experience working in a medical or medico-legal environment.

Work Location: In-person only at our Toronto office (Don Mills Rd & Eglinton Ave). This is NOT a remote working position.

Job Type: Full-time

Pay: $19.00-$22.00 per hour

Adaptable language requirement:

- French not required

Ability to commute/relocate:

- Toronto, ON: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Do you have at least 1 year of Personal Injury receptionist/ legal assistant experience?

Work Location: In person

📌 Personal Injury Legal Receptionist/Legal Administrative Assistant (Toronto)
🏢 Salehi Law - Personal Injury
📍 Toronto