Position Type: Part-time (4-9 hrs a week, flexible schedule, but in-person required)

We are looking for an organized, personable, and proactive Administrative Assistant to join our clinic team! If you thrive on providing top-tier customer service, keeping operations running smoothly, and supporting a team of therapists, we would love to hear from you.

Key Responsibilities

Client Care & Phone Support: Welcoming clients, handling inquiries with professionalism, and managing general client communications via email.

Billing & Administrative Support: Assisting staff with billing processes, managing administrative workflows, and coordinating third-party communications. Being detailed oriented is essential

Therapist Onboarding: Guiding new therapists through onboarding, taking team photos, and handling setup.

Clinic Upkeep: Light cleaning and tidying to maintain a welcoming environment for clients and staff.

Marketing Support: Designing basic graphics (Canva) and scheduling social media posts (Instagram),



along with sending email newsletters (Mailchimp).

Qualifications & Requirements

Required

◦ Must have a reliable, working personal computer.

◦ Excellent written and verbal communication skills.

◦ Solid phone professionalism.

◦ Clear criminal record check (required prior to start date).

Asset / Helpful Skills

◦ Hands-on experience with JaneApp (back-end management).

◦ Familiarity with Canva or other visual content creation tools for Instagram.

◦ Basic knowledge of Mailchimp for email campaigns.

To Apply:

Please send your resume and a brief cover letter. Please include your typing speed (words per minute / WPM) along with any relevant experience with JaneApp, Mailchimp, or computer tools.

Pay: $22.50 per hour

Benefits

- Casual dress
- Flexible schedule

Work Location: In person

📌 Administrative Assistant (Kelowna)
🏢 Momentous Counselling
📍 Kelowna