Type of Position: Part-time; PermanentStart Date: August 31, 2026Location: CC-426 (Loyola Campus)Salary/Hourly Rate: $24.26/hour, 8 to 16 hours a weekClass: 5Application Deadline: August 26, 2026

Description and Scope:

The Administrative Specialistfacilitatesevent reservations, coordinateslogistics, and ensures compliance with CSU policies while serving as a liaison with university offices. This role also supports organizational operations through administrative tasks, project work, and frontline student service.

Responsibilities:

- Process and analyze reservation requests for CSU venues, ensuring feasibility and compliance with CSU’s mission and University policies, andsubmitthese requests to the relevant university offices for their approval.
- Liaise between the University and space users, aid in the acquisition of necessary permits, and ensure all conditions for events are met.
- Coordinate resources and services for events, including furniture, audio/visual equipment, and other logistical needs.
- Support the Administrative Coordinator with administrative tasks, including managing key organizational documents,assistingwithonboardingand training of administrative staff, andassistingwith the preparation of annual reports.
- Work ona number ofprojects, such as creating content for the CSU website, drafting documents and materials aligned with organizational needs, or developing automated solutions.
- Provide a welcoming and supportive reception service byassistingstudents with inquiries about CSU services and programs.
- Refer students to relevant university community resources asappropriate.
- Maintain strict confidentiality in all CSU matters and student-related interactions, including communications, documentation, and data. Ensureappropriate safeguardsare in place and uphold integrity,



professionalism, and organizational values in all circumstances.
- Assistwith other duties as assigned orrequired.

Qualifications:

- Eligibility: Must be a current Concordia University student.Eligibility for Concordia Work Study is considered an asset.
- Education: Completion of a DEC in administration, communications. or a related field, or an equivalent combination of education and relevant experience.
- Relevant Work Experience: Minimum of two years of full-time equivalent experience in administration, event coordination, project support, or a similar role.Experience independently coordinatingrequetsor projects involving multiple stakeholders, applying organizational policies and procedures, and managing administrative files through completion isrequired.
- Technical Experience: Demonstrated proficiency in Microsoft 365 (Outlook, Word, Excel, Teams) and ability to learn, use and adapt to new digital platforms and administrative systems. Familiarity with digital tools to organize work, improve process, or automate administrative tasks, such as Microsoft Planner, Forms, and PowerAutomateis an asset.
- Language: Excellent written and verbal communication skills in English.Workingproficiencyin written and spoken French.Ability to communicate information clearly, accurately, and professionally.
- Initiative:Demonstratedability to independently organize and coordinate multiple files, requests, and projects; research and gather information;identifyissues and determineappropriate nextsteps; and follow work through to completion with minimal oversight.Ability to exercise sound judgement, applyestabilishedpolicies and procedures and communicate effectively with multiple stakeholders.

KEY NOTES:

- For more information, contact Yu-Hui Yu by e-mail at [email protected].

📌 Administrative Specialist (Montreal)
🏢 CSU Concordia
📍 Montreal