Job Title: Assistant Controller

Status: Permanent Full-Time

Department: Finance

Reports to: VP, Finance

Location: Etobicoke, ON

Helmitin has been a leader in the research, development, and manufacturing of industrial adhesives for over 100 years. The corporate head office is in Toronto, Ontario with manufacturing sites in Canada and the US. We are experiencing exciting growth and are expanding our knowledge base to support and continue with our strategic plan.

Our mission is to create an inspiring, positive and safe workplace, and practices meant to reinforce Helmitin’s long-held belief in conducting business with both integrity and concern for the environment.

The Assistant Controller is responsible for supporting the day-to-day accounting and financial operations of the company across Canadian and U.S. entities. This is a hands-on operational role responsible for financial reporting, month-end close, consolidations, budgeting, cash flow forecasting, bank covenant reporting, payroll processing, audit coordination, tax compliance support, and ERP-related process improvements.

The successful candidate will possess strong technical accounting skills, experience working in a multi-entity environment, knowledge of U.S. GAAP, and the ability to manage competing priorities in a fast-paced manufacturing environment. This role requires someone who is detail-oriented, highly organized, collaborative, and willing to roll up their sleeves to ensure accuracy, compliance, and operational excellence.

KEY ACCOUNTABILITIES:

Financial Reporting & Month-End Close

- Lead monthly, quarterly, and annual close processes.
- Prepare and review monthly financial statements and supporting schedules for Canadian and U.S. entities.
- Prepare monthly financial reporting packages, including variance analysis and commentary.
- Assist in the preparation of board reporting packages and supporting financial analysis.
- Ensure accounting records are accurate, complete, and maintained in accordance with U.S. GAAP and company policies.
- Provide assistance with product costing as required

Consolidation & Intercompany Accounting

- Prepare monthly and annual consolidations for multiple Canadian and U.S. entities.
- Record and reconcile intercompany transactions and balances.
- Prepare intercompany eliminations and consolidation entries.
- Ensure adequate accounting treatment of cross-border transactions and foreign exchange impacts.

Budgeting & Forecasting

- Coordinate the annual budgeting process across departments and business units.
- Consolidate budgets and financial forecasts for all entities.
- Assist department managers with budget preparation and financial planning.
- Monitor actual results against budget and forecast and explain material variances.
- Support ongoing financial analysis and reporting requirements.

Treasury, Cash Flow & Banking

- Prepare and maintain weekly and monthly cash flow forecasts.




- Monitor cash balances and working capital requirements.
- Prepare monthly and quarterly bank covenant calculations and compliance reporting.
- Coordinate lender reporting requirements and supporting documentation.
- Assist with banking administration and treasury-related activities.

Payroll Administration

- Prepare, process, and reconcile semi-monthly payroll for Canadian and U.S. employees.
- Ensure compliance with all payroll-related legislation and reporting requirements.
- Review year-end payroll reporting, including T4s, T4As, W-2s, and related filings.
- Respond to payroll inquiries and resolve payroll discrepancies.

Audit, Tax & Compliance

- Coordinate annual financial statement audits and other accounting engagements
- Act as the primary liaison with external auditors during audit engagements.
- Review corporate income tax return packages and supporting schedules for Canadian and U.S. entities prior to filing.
- Support sales tax, payroll tax, and other regulatory compliance requirements.
- Assist in maintaining and improving internal controls and accounting procedures.

ERP Systems & Process Improvement

- Act as a key user and subject matter expert for the ERP system.
- Support ERP enhancements, upgrades, testing, and implementation initiatives.
- Identify opportunities to improve accounting processes, controls, and reporting efficiency.
- Develop and maintain Excel-based reports, reconciliations, and other analysis tools.
- Drive continuous improvement initiatives within the accounting function.

Teamwork & Business Partnership

- Support and mentor accounting team members as required.
- Work collaboratively with operations, production, supply chain, sales, HR, and other departments.
- Build robust working relationships across the organization.
- Provide timely and accurate financial information to support operational decision-making.
- Contribute to a positive, team-oriented culture focused on accountability and continuous improvement.

QUALIFICATIONS: Education & Professional Designation

- CPA designation required.
- Bachelor's degree in Accounting, Finance, or related discipline.

Experience

- 7+ years of progressive accounting and finance experience.
- Minimum 3 years of leadership or supervisory experience.
- Experience working with both Canadian and U.S. entities.
- Experience in a manufacturing environment, including exposure to inventory accounting and costing principles.
- Experience with multi-entity financial reporting and consolidations.
- Experience managing complex intercompany accounting and reconciliations.




- Hands-on experience processing payroll for both Canadian and U.S. employees.
- Experience coordinating external audits and reviews
- Experience preparing budgets, forecasts, cash flow projections, and bank covenant reporting.
- Experience with financial reporting and business intelligence tools is considered an asset.

Technical Skills

- Strong knowledge of U.S. GAAP.
- Advanced Microsoft Excel skills, including Pivot Tables, XLOOKUPs, financial analysis, and reporting.
- Strong ERP system experience, such as Dynamics 365, Epicor, SAP, NetSuite, Oracle, Infor, or similar.
- Strong understanding of financial reporting, consolidations, inventory accounting, and manufacturing costing concepts.

CORE COMPETENCIES:

- Strong attention to detail and accuracy
- Hands-on and proactive approach to problem solving
- Excellent organizational and time management skills
- Strong analytical and critical thinking abilities
- Ability to manage multiple priorities and deadlines
- Collaborative team player with strong interpersonal skills
- Effective verbal and written communication skills
- High level of accountability, integrity, and professionalism
- Continuous improvement mindset

WHAT SUCCESS LOOKS LIKE:

- Timely and accurate month-end and year-end close processes.
- Accurate consolidated financial reporting across Canadian and U.S. entities.
- Reliable budget, forecast, cash flow, and covenant reporting.
- Accurate and timely payroll processing for all employees.
- Successful audit completion and tax compliance.
- Well-managed intercompany accounting and reconciliations.
- Improved efficiency, controls, and utilization of ERP systems.
- Strong support to operational teams and internal stakeholders.

Competitive salary with comprehensive benefits, company paid RRSP, bonus eligibility, company events, and more. Helmitin is an equal opportunity employer and values diversity in our workplace. Reasonable accommodations are available upon request throughout our recruitment and selection process. Our employment practices and decisions adhere to the principles of non-discrimination and equal employment prospect. All personnel involved in hiring, promotion, transfers, etc. are made aware of their responsibilities in support of these corporate goals.

Pay: $115,000.00-$135,000.00 per year

Benefits

- Company events
- Company pension
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Tuition reimbursement
- Vision care

Ability to commute/relocate:
- Etobicoke, ON M8Z 2L6: reliably commute or plan to relocate before starting work (preferred)

Education:
- Bachelor's Degree (required)

Experience:
- accounting and finance: 7 years (required)
- Leadership: 3 years (required)
- Manufacturing: 1 year (preferred)

Licence/Certification:
- Chartered Professional Accountant (required)

Work Location: In person

📌 Assistant Controller (Etobicoke)
🏢 Helmitin
📍 Etobicoke