About Us

AllRock Consulting Ltd. is a fast growing and innovative geotechnical, materials and Environmental engineering company. AllRock’s geotechnical engineers, and materials specialists are focused on solving design, construction, and rehabilitation issues impacting the communities in which we work and live. By pairing cutting-edge site investigation technology with tried-and-true experience, we bring unparalleled expertise to the entire geotechnical spectrum—from planning and investigation, to execution and quality control.

AllRock works with clients in the pre-construction phases of a project to discover and examine what lies beneath their construction project. Our team collaborates with clients during the design phases to ensure they have all the geotechnical information needed to complete a successful project. This information allows projects to be completed on time and on budget, by working through problems upfront rather than during construction.

AllRock is proud to say that we are a 100% owned and operated Mi'kmaq First Nations company. The Qalipu Mi'kmaq First Nations & Millbrook Mi'kmaq First Nations are proudly represented through our owners and senior management. We are proud to be registered as a Certified Aboriginal Business with the Canadian Council for Aboriginal Business. Indigenous candidates are strongly encouraged to apply.

Why Work With AllRock Consulting

Our commitment to supporting the whole person is reflected in how we reward our employees:

- Competitive salaries paired with an exceptional benefits package, including critical illness, long-term disability, life insurance, and comprehensive health and dental coverage.
- A Health Spending Account to help manage your medical expenses.
- Financial assistance for professional development, along with flexible scheduling to help you balance work and family life.





The Opportunity

This is not a role tucked into a single office; it's a company-wide position with real ownership.

As Company

Administrator, you'll be the central point of contact for administrative operations across all 6 of AllRock's offices in Newfoundland and Ontario. Based out of our Toronto office, you'll work directly with every department to keep the company running smoothly, coordinating everything from vendor relationships to employee training to corporate communications. If you're organized, proactive, and want a role where your decisions have visibility across an entire organization, this is it.

Job Duties and Responsibilities

Operations & Vendor Management
- Order and manage office and lab supplies and equipment across all locations
- Manage receipts, subscriptions, and invoice payments
- Handle insurance, registration, and maintenance for the company vehicle fleet

People & Compliance
- Enroll employees in training courses and maintain handbooks and safety certificates
- Schedule premobilization drug/alcohol and medical testing for staff
- Set up projects in our safety management software
- Send mobilization forms for rotational jobs

Communications & Culture
- Record meeting minutes and coordinate scheduling
- Draft templates and proofread company documents
- Maintain AllRock's presence on LinkedIn and Facebook
- Organize monthly recognition, newsletters, and anniversary and birthday celebrations

Travel & Finance




- Arrange travel (flights, hotels, ferries, car rentals) for staff company-wide
- Assist with AP/AR tasks as needed
- Take on general administrative projects as they arise

Qualifications

- Completed an Office Administration diploma or equivalent is an asset.
- Experience as an administrative assistant or in a similar role is an asset.
- Maintain a full and valid driver’s license.
- Have access to a vehicle for work related duties.
- Experience in AP/AR is an asset but not required

Preferred Skills

- Strong capability to develop and maintain relationships with clients and all team members.
- Exceptional time management and organizational skills.
- Advanced understanding of word processing and spreadsheet software.
- Exceptional communication skills (verbal and written).
- Attention to detail and problem-solving skills.
- High level of discretion and confidentiality.

Equal Opportunity Statement

At AllRock Consulting Limited, we are committed to fostering an inclusive workplace culture that celebrates diversity in all its forms. We recognize that our success as a company depends on the diverse talents, experiences, and perspectives of our employees. As an equal prospect employer, we do not discriminate against employees or job applicants based on race, color, ethnicity, nationality, religion, age, gender, sexual orientation, gender identity, marital status, disability, veteran status, or any other protected characteristic as required by applicable law.

How to Apply To apply, please click on apply button, or email your cover letter, resume, and proof of any relevant certifications to [email protected] with "Administrative Assistant - Toronto" in the subject line. We look forward to hearing from you!

📌 Company Administrator (Vaughan)
🏢 AllRock Consulting
📍 Vaughan