Ecotrend Ecologics is looking for a highly organized, resourceful Executive Assistant to support our CEO and Director of Vendor Services. You will help keep the office running smoothly and you'll be the go-to person who keeps the business moving — managing executive scheduling and travel, supporting the Director of Vendor Services, and overseeing day-to-day office operations. This is a great fit for someone who enjoys variety, takes initiative, and is comfortable juggling shifting priorities in a fast-paced environment.
What You'll Do
Executive Support
Manage the CEO's calendar and travel, coordinate meetings across platforms and time zones, conduct research on the CEO's behalf, and handle occasional personal arrangements and reservations.
Director of Vendor Services Support
Support the Director of Vendor Services with vendor onboarding, product launches, marketing budgets, pricing and listing reviews.
Office Administration
Oversee day-to-day office operations — from phones, correspondence,
and supplies to employee onboarding, IT coordination, software and systems access, and company events and trade shows.
Purchasing Support
Assist the purchasing manager with product listing setup, purchasing data entry, and logistics calculations to help keep purchasing data accurate and up to date.
What You'll Bring
Strong organizational skills and the ability to manage multiple priorities at once
- Excellent written and verbal communication
- Comfort with Microsoft Office and/or Google Workspace, and a willingness to learn recent systems and software
- Discretion and sound judgment when handling confidential information
- A proactive, problem-solving mindset — you find answers rather than waiting to be told
- Prior experience supporting an executive or in an administrative role is an asset
Nice to Have
- Experience coordinating trade shows or corporate events
- Familiarity with vendor management or purchasing processes
Details Vancouver Office - In person
Full Time
Competitive salary with benefits available after 90 days
Pay: From $75,000.00 per year
Benefits
- Casual dress
- Dental care
- On-site parking
Work Location: In person
📌 Executive Assistant (Vancouver)
🏢 Ecotrend Ecologics
📍 Vancouver
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