Your role as Executive Assistant

We are looking for an exceptionally organized, proactive, and service-oriented Executive Assistant for a 12 month maternity leave replacement to support Dialogue’s C-Suite executives. You will play a critical role in enabling our executives to perform at their best, while creating a warm, seamless, and collaborative in-office experience for employees and guests. This role requires presence in our Montreal office 4 days a week to support both executive needs and office operations.

What you'll be doing

Executive Support

- Manage complex calendars and schedules for two C-Suite executives, including meeting coordination, room bookings, video conference logistics, and travel arrangements
- Monitor inboxes and email communications, drafting and responding on behalf of executives when appropriate
- Prepare briefing materials, internal communications, decks, and documentation as needed
- Support with expense reports, contact management, procurement, and contract routing
- Coordinate executive involvement in internal meetings, company-wide initiatives, and external engagements
- Exercise sound judgment, discretion, and confidentiality at all times
- Offer occasional personal assistance when required
- Proactively identify opportunities to streamline administrative processes and tools

Montreal Office Support

- Coordinate internal events, meetings, and in-office activities that contribute to a vibrant team culture
- Provide basic technical support for office tools, Zoom Rooms, conference equipment, and visitor systems




- Greet employees and guests, ensuring a polished and professional in-office experience

We'd love to hear from you if you have

- 3+ years of direct executive support experience, ideally supporting senior leaders in a fast-moving workplace
- Outstanding verbal and written communication skills in English and French
- High EQ, empathy, generosity, and a genuine enjoyment of helping others succeed
- Ability to anticipate needs and take initiative with minimal direction
- Robust organizational skills, attention to detail, and ability to juggle multiple priorities
- Proven professionalism, discretion, and confidence handling sensitive and confidential information
- Tech-savviness: Google Suite, conferencing systems, Zoom Rooms, procurement, etc.
- A positive, service-oriented, and collaborative attitude
- Availability to work on-site 4 days/week to support both executives and the office

At Dialogue, your well-being is our priority Taking care of others also means taking care of our team! Depending on your role and employment status, you could have access to the following benefits:

- Access to the Dialogue app and virtual mental health support for you and your family
- Fully funded insurance, a health spending account, dental coverage, and fitness reimbursement
- 4 weeks vacation, 9 wellness days, and 1 volunteer day
- Work abroad up to 4 weeks/year
- Incentive plans, referral bonuses & RRSP matching
- Learning via Coursera, external training budget & mentorship
- Optional parental leave top-up

📌 Executive Assistant (Montreal)
🏢 Dialogue
📍 Montreal