We are looking for a smart, motivated and highly organized Executive Assistant to work directly alongside the owner of several established and growing businesses involving agriculture and cattle, scrap metal, commercial real estate, storage development and construction projects.

This is not a traditional desk-only Executive Assistant position. Every week can be different. You may be following up with contractors, organizing a construction project, helping screen job applicants, coordinating trucking, working on an AI automation, attending a cattle sale or helping improve systems within one of the businesses.

We are looking for someone with ambition, common sense, initiative and excellent follow-through.

Formal education and years of Executive Assistant experience are not important to us. Your ability to learn quickly, stay organized, communicate well and get things done is.

AI & Technology – A Major Part of This Role

We are actively introducing AI and automation throughout our businesses, and helping implement these systems will be a major part of this position.

You do not need professional employment experience working in AI, but you must already understand AI, be comfortable using it and understand how it can be used to accomplish real work.

We are particularly interested in someone who:

- Regularly uses ChatGPT and/or Claude
- Is familiar with or has experimented with Claude Code
- Understands AI agents, workflows and automation
- Is familiar with Zapier or similar automation platforms
- Understands how AI and different software systems can work together
- Is comfortable using AI for research, organization, problem-solving and creating systems
- Enjoys experimenting with new technology and figuring things out independently
- Uses YouTube, AI and online resources to teach themselves new skills
- Is genuinely excited about AI and keeps up with how quickly the technology is changing

If you are completely new to AI, this position is not the right fit. We are not looking for an AI programmer or technical specialist. We are looking for someone who already gets AI, enjoys using it and wants to work directly alongside the owner to figure out how AI and automation can improve several real businesses.

Experience with QuickBooks Online, Google Workspace/Google Drive, Microsoft Office and other business software is an asset. QuickBooks experience is helpful but not required if you are comfortable learning new software quickly.

What You'll Be Doing

You will work directly with the owner to help keep numerous businesses, people and projects organized and moving forward.

Responsibilities may include

- Keeping track of projects,



tasks, deadlines and follow-ups
- Communicating with employees, contractors, suppliers and customers
- Following up on quotes, permits, invoices and outstanding work
- Gathering information and bringing items requiring decisions back to the owner
- Improving communication between management, employees and drivers
- Helping create better systems for tracking trucks, jobs and daily activities
- Assisting with hiring, reviewing applicants and arranging interviews
- Helping coordinate cattle purchases, trucking, paperwork and invoicing
- Assisting with a major recent cattle/feedlot construction project
- Following up with well, excavation, concrete, electrical and building contractors
- Helping coordinate barn, house and office renovation projects
- Assisting with commercial properties and a new storage-unit development
- Helping organize projects and systems within our scrap metal operation
- Listing surplus trucks and equipment for sale and responding to potential buyers
- Helping improve and automate bookkeeping, payroll and administrative systems
- Helping implement employee time tracking and payroll systems
- Organizing and screening incoming calls and messages
- Helping establish better phone, computer, Internet and office systems
- Organizing electronic files and Google Drive systems
- Working alongside the owner to build and implement AI agents, automations and workflows
- Occasionally accompanying the owner to cattle sales, properties, projects and meetings

You will not be expected to make major business decisions. Your job is to keep things organized, gather information, communicate, follow up and make sure important things don't get forgotten or delayed. Who We're Looking For The right person will be:

- Highly organized
- Smart and quick to learn
- Motivated and ambitious
- Dependable with excellent follow-through
- Comfortable taking initiative
- Confident speaking with people on the phone and in person
- Comfortable following up with people when something isn't getting done
- Strong with computers and technology
- Knowledgeable and genuinely interested in AI
- Able to research and figure things out independently
- Comfortable learning current software and systems
- Comfortable around agriculture, construction,



trucks and equipment
- Professional and trustworthy with confidential business information
- Comfortable working directly alongside a business owner
- Flexible when schedules and priorities change

Experience around farming, cattle, construction, trucking, equipment or small business would be an asset, but is not required. No university or college degree is required.

Previous Executive Assistant experience is also not required. We care much more about ability, attitude, initiative, organization and willingness to learn than credentials.

Schedule

This is a full time, in-person position averaging approximately 40 hours per week, but it is not a traditional Monday-to-Friday, 9-to-5 role.

The schedule will vary depending on what is happening within the businesses.

Some weeks may involve four longer days. Other weeks may involve shorter days spread throughout the week. There may occasionally be an evening or Saturday involving a cattle sale, travel or another business activity, with time off adjusted elsewhere in the week.

We are looking for someone who appreciates this type of flexibility. We are also willing to be flexible in return when personal appointments or commitments arise.

The position will primarily be based from our farm office in the Kingston/Joyceville area, with travel to cattle sales, properties and other business locations as required.

Why This Position Is Different

This could be a great opportunity for someone who is ambitious, curious and wants to learn how businesses actually operate.

You will work directly alongside an entrepreneur involved in several different industries and gain hands-on exposure to agriculture, cattle, construction, commercial real estate, storage development, scrap metal, business systems and AI automation.

We aren't necessarily looking for someone with the perfect résumé.

We're looking for someone who is smart, driven, organized, technologically capable, excited about AI and looking for an opportunity to grow.

To Apply

Please submit your résumé along with a short response to the following:

- Why does this position interest you?
- Which AI and automation tools have you used — such as ChatGPT, Claude, Claude Code, Zapier or others — and what have you actually used them to do?
- Tell us about something you recently taught yourself or figured out using AI, YouTube or online research.

We are particularly interested in what you can do, how you think and how quickly you learn, rather than simply your education or previous job titles. Pay: $23.00-$25.00 per hour

Work Location: In person

📌 Executive Assistant – Full-Time (Joyceville)
🏢 ANS Scrap Metals
📍 Joyceville