Date posted: August 24, 2026

Pay: CA$30.00-CA$35.00 per hour (Depending on Experience)

We are seeking a reliable and detail-oriented Bookkeeping / Administrative Assistant to support our day-to-day financial and office operations. The ideal candidate must have bookkeeping experience, organized, proactive, and comfortable handling bookkeeping tasks alongside general administrative duties in a fast-paced environment.

Key ResponsibilitiesBookkeeping & Accounting Support

- Record daily financial transactions (AP/AR)
- Prepare and issue invoices, track payments, and follow up on outstanding balances
- Process vendor invoices and expense reports
- Reconcile bank and credit card statements
- Assist with payroll preparation and timesheet tracking
- Maintain organized and accurate financial records
- Support month-end and year-end reporting
- Work with external accountant/bookkeeper as required

Administrative Duties
- Manage emails, phone calls, and general correspondence
- Maintain filing systems (digital and physical)
- Assist with contracts, purchase orders, and job documentation




- Schedule meetings and coordinate calendars
- Prepare basic reports, spreadsheets, and documents
- Support project-related administrative tasks as needed

Qualifications & Skills
- Previous experience in bookkeeping or administrative roles
- Knowledge of basic accounting principles
- Experience with accounting software (QuickBooks, Sage, or similar preferred)
- Experience with Trade Union Remittances
- Strong proficiency in Microsoft Excel and Word
- Excellent organizational and time-management skills
- High attention to detail and accuracy
- Ability to handle confidential information professionally
- Strong written and verbal communication skills

Preferred (Nice to Have)
- Experience in construction, trades, or contracting environment
- Familiarity with job costing and progress billing
- Payroll experience

Job Type: Full-time

Benefits

- In office parking

Work Location: In person Pay: $30.00-$35.00 per hour

Work Location: In person

📌 Office Administrator/Bookkeeper (Vaughan)
🏢 Wallex Construction
📍 Vaughan