Our client, a boutique business law firm in downtown Vancouver, is seeking a Corporate Legal Assistant to join their team. This is an integral role supporting 2–3 Corporate lawyers across both practice management and transactional work.

You’ll thrive here if you’re a high-achieving, highly organized Legal Assistant who enjoys a quick-paced environment, takes ownership of your work, and is looking to build a long-term career within a collaborative boutique firm.

Duties & Responsibilities

- Manage files from opening through closing, including client intake, compliance requirements, file maintenance, and archiving
- Coordinate lawyers’ calendars, meetings, deadlines, reminders, and follow-ups while keeping priorities on track
- Serve as a primary point of contact for clients and assist with day-to-day correspondence and inquiries
- Prepare, revise, and format corporate agreements, correspondence, forms, reports, spreadsheets, and other legal documents
- Support corporate transactions by coordinating signatures, organizing closing materials, preparing digital closing books, and assisting with trust documentation
- Conduct corporate, land title, and other searches through BC Online, LTSA, and related systems
- Manage billing administration, including WIP reviews,



pre-bills, invoicing, and follow-up on outstanding accounts
- Assist with trust administration, expense reporting, and other practice-management requirements
- Provide vacation and overflow coverage for other Legal Assistants and occasional shared reception support
- Maintain a high level of organization across multiple matters while proactively identifying outstanding tasks and upcoming deadlines

What We’re Looking For

- 2-5 years of Legal Assistant experience in a law firm
- Corporate/business law experience preferred
- Legal Administrative Assistant diploma or equivalent combination of education and experience
- Strong technical skills, including Microsoft Office and familiarity with legal document management, e-signature, comparison, and billing platforms
- Detail-oriented, dependable, and proactive with excellent judgment and the ability to manage competing priorities

Compensation & Benefits

- $50,000–$75,000, based on experience and qualifications
- Performance and referral bonuses
- Comprehensive, largely employer-paid health coverage
- Health spending account, wellness reimbursement, and RRSP/TFSA matching

📌 Legal Administrative Assistant (Vancouver)
🏢 Smith Legal Search
📍 Vancouver