Construction Administrator / Junior Executive AssistantJoin to apply for theConstruction Administrator / Junior Executive Assistantrole atOnni Group of Companies .Get AI-powered advice on this job and more exclusive features.Competitive pay & a Comprehensive Benefits Package with multiple options to choose fromOther benefits include Health Saving Account, Flexible Saving Account, Employee Assistance ProgramGenerous Referral ProgramFun & collaborative company culture with lots of team building eventsLocal discounts to restaurants and businessesFriends and Family rates at our hospitality brandsJob Description:Organize and support Project Managers and Project Coordinators with meetings, taking minutes, scheduling, document preparation, invoicing, and contract administrationManage incoming and outgoing communication (calls, emails, letters) and respond professionally on behalf of the teamDraft various construction documents and coordinate correspondence with trades, vendors, and Site SuperintendentsDiligently track project timetables, follow up on outstanding items, and support timely execution of deliverablesPrioritize and manage multiple tasks and deadlines in a fast-paced, dynamic environmentSchedule appointments and coordinate calendars for internal and external stakeholdersAssist with travel logistics and reservations for the Construction DepartmentProvide technical writing support for a variety of letter types including tenders and thank-you notesMaintain a clean, organized,



and clutter-free department workspaceOffer reception relief and assist with filing and general office administrationManage and update contact databases to support communication and outreach effortsPrepare PowerPoint presentations for project updates and internal meetingsAssist with planning and executing department events, office-wide initiatives including Christmas parties, as well as private events for ownershipOrder, track, and coordinate delivery of department supplies, project materials, swag, and client giftsRun personal errands for ownership as required, and support executives with special projectsSupport the Grey Owl team with administrative tasks and contract-related documentsCoordinate with project teams on letters of credit, credit applications, and follow-up on receivables and rebatesReconcile credit card statements and oversee purchase order managementPrepare meeting agendas, attend meetings, and take detailed and accurate minutesMaintain confidentiality and handle all sensitive company matters with discretionAssist with organizing site lunches and other morale-building initiativesWhat You Bring:Familiar with construction documents, including blueprints, specifications, and contractsStrong organizational and multitasking skills; able to juggle competing priorities with graceProactive problem-solving abilities and a willingness to take initiativeEffective time management and ability to meet deadlines without sacrificing attention to detailComfortable working independently,



while also collaborating closely with internal teamsExperienced in general administrative functions and executive-level supportPersonable and qualified in all interactions—able to build rapport across teams and with external partnersMinimum Qualifications:2–3 years of experience in an administrative or office support roleExcellent communication and interpersonal skills across all organizational levelsStrong attention to detail and high standards for accuracy in data entry and written workProficient in Microsoft Outlook, Word, Excel, and PowerPointExperience with WorkDay, Smartsheet, and SharePoint is considered an assetValid BC Driver’s LicenseAble to adapt quickly and multitask effectively in a busy, ever-changing work environmentDiscreet, trustworthy, and reliable—especially with confidential informationPositive attitude and willingness to support wherever needed, whether it’s preparing for a boardroom meeting or ordering site lunchesAbout The Company:OnniFor over half a century, Onni has been building communities for people to live, work, and play. Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction. Our expertise expands across North America, with offices in Vancouver, Toronto, Los Angeles, Seattle, Phoenix, and Chicago.How To Apply:Please apply through the link on the job posting and attach your resume and any other required documents.We thank all applicants for your interest in the Onni Group. Note that only those under consideration will be contacted.Salary Range:$50,000 - $60,000Additional Information:Referrals increase your chances of interviewing at Onni Group of Companies by 2x.Location: Langley, British Columbia, Canada#J-18808-Ljbffr

📌 Construction Administrator / Junior Executive Assistant - C$50,000 - C$60,000 A Year (Winnipeg)
🏢 Onni Group of Companies
📍 Winnipeg