Job DescriptionCozen O’Connor LLP is seeking a dynamic and motivated full‑time Administrative Assistant for our Toronto office. The ideal candidate is an enthusiastic self‑starter who can work effectively in a busy environment with competing priorities.This role is onsite five days per week, Monday through Friday. Onsite requirements may evolve over time, and occasional work outside standard business hours may be required.ResponsibilitiesProvide general administrative assistance to office management and others in the firm.Draft, format, and refine required documents and reports; produce work within spreadsheets and maintain office statistics and databases.Manage finance‑related duties, including processing office invoices, producing expense reports, addressing vendor payment inquiries, and making bank deposits.Engage with vendors and agencies to facilitate the provision of services for smooth office operation.Work with the office manager to maintain and update office operations procedure documents, checklists, and reference documents.Provide individuals with support duties such as managing calendar appointments, reminder lists, travel arrangements, and filing documents.Assist with projects, new processes, and initiatives as assigned by office management.Provide support to legal practice assistants, clerks, and lawyers as directed by the office manager.Support office services, including inventory and supplies management, facilities management, equipment support, and document services.Provide receptionist support and back‑up duties, assist client meeting needs, coordinate events, and support marketing and business development activities.QualificationsPrevious administrative or clerical office assistant experience of at least 1 year,



preferably in a professional services environment.Strong organizational skills and proactive mindset.Highly effective written and verbal communication skills.Excellent reading comprehension and proofreading skills.Ability to work well with all levels of firm employees, clients, visitors, and vendors.Works well independently and as part of a team, taking initiative and applying sound judgment to move issues forward and resolve problems that may arise.Attention to detail in all interactions and work product.Strong knowledge of Microsoft Office Suite (Outlook, Word, and Excel) required.Aptitude to learn all firm software applications.The expected annual base salary range for this position is $45,000 – $60,000 and is eligible for an annual, discretionary bonus. Salary will be determined based on job knowledge, skill set, experience, and internal and market equity.What We OfferCompetitive salaries and annual discretionary bonuses for all roles and levels.Comprehensive employer‑paid benefits, including extended health care, dental, vision, and life insurance (effective on your first day).Short‑term and long‑term disability insurance advantages.Parental leave benefits with 100% top‑up for a portion of the leave.Group RRSP matching program.Health and wellness resources and a fitness reimbursement program.Paid vacation, sick and personal time.Monetary incentives for employee referrals.Continuing professional development opportunities and reimbursements.Hybrid work environment and work‑life flexibility.A culture of recognition, collaboration, and intentional connection.Cozen O’Connor is an Equal Opportunity Employer, including disabled and veterans.Cozen O’Connor is committed to providing accommodations during the hiring process. If you require accommodations, please email [email protected] or call (phone hidden) and provide your contact information and indicate the role you’re applying for. A member of our team will contact you directly. We ask that you please only use this email address and contact number to request an accommodation.#J-18808-Ljbffr

📌 Administrative Assistant - C$45,000 - C$60,000 A Year (Winnipeg)
🏢 Cozen O’Connor
📍 Winnipeg