Administrative Officer, Teaching, Learning and ScholarshipAll qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.Position InformationPosition TitleAdministrative Officer, Teaching, Learning and ScholarshipPosition SummaryThe Administrative Officer, Teaching, Learning and Scholarship is responsible for the day‑to‑day management and coordination of activities of the Office of the Associate Vice President, Academic, including the individual departments reporting to the Associate Vice President, Academic. The position provides direct support to the Leadership Team, requiring an understanding and ability to represent the position and priorities of these Academic Offices.This position performs a wide variety of administrative support services, ranging from routine to complex, all of which contribute to the efficient and professional operation of these areas. The incumbent must have the ability to interpret and make decisions in accordance with procedures and practices of the organization and must be flexible and demonstrate the ability to maintain confidentiality, diplomacy, and tact at all times.Position ResponsibilitiesAdministrative SupportPrepares, gathers, and submits information and data as required for polytechnic accountability reports in compliance with the guidelines provided by RDP governance and Associate Vice President, AcademicPrepares, gathers, and relays confidential information to staff and clients on a regular basisManages the extensive and constantly changing schedules for the Associate Vice President, Academic by identifying priorities and organizing workflow activities in order to ensure that competing demands on the Associate Vice President, Academic’s time are appropriately managedPrepares purchasing card statements and expense claims for the leadershipCoordinates travel arrangements, course/conference registration for the leadershipCoordinates office allocations, moves and equipment needs in consultation with the Operations Coordinator and Campus ManagementCoordinates and acts as a resource for faculty and staff evaluations within the performance appraisal process as per RDP policy and procedure, with direction from the Operations Coordinator. Enters evaluations in Banner.Manages Program Review schedule of academic program reviews. Meets with Associate Deans on an annual basis to review and determine reviews for the upcoming year. Coordinates, in consultation with the Chairs of Program Review Committee and Associate Deans, the presentation of program review action plans and the subsequent completion memos to the office of the Vice President Academic and Student Experience. Provides assistance to projects or committees, providing meeting logistic support such as preparing and distributing meeting documentation (e.G. agenda packages, minutes, supporting documents, etc.), all meeting arrangements (e.G. venue, coordination of participants, catering, etc.), and any follow‑up on items (e.G. document or report management).Provides meeting support for: Research Ethics Board, Scholarly Activity Committee, LMS Steering Sub‑Committee, Research Common Planning Group, and other committees, as neededDetermines, in collaboration with the Centre Communications Team, how communications will be distributed to various appropriate groups (i.E. staff, faculty); this includes creating and applying guidelines which dictate the medium used to communicate the information, the frequency of information sharing, and format.Ensures editorial updates in consultation with content creators for CTLS and Research webpagesOrders office supplies, nametags and business cards and ensures supplies are availableMaintains the RDP Internal Directory and email distribution lists for the CentreEnsures a safe and healthy work environment by complying with polytechnic health and safety policies, standard practices,



and programs in keeping with occupational health & safety legislation and regulationsCreates office procedures within the division and documents in office procedures manualsSupports event planning for various CTLS initiatives such as, but not limited to ETaL Capstone Event and Research ShowcasePerforms other related duties as assignedProgramming SupportOversees completion and submission of Career Development documentation standards required to maintain accreditation through Continuing Education and Corporate TrainingManages annual program planning including documenting Career Development Certificate requirements, preparation of program and course documentation, and delivery scheduleLeads the coordination of program timetabling with Continuing Education and Corporate Training for Excellence in Teaching and Learning Career Development Certificate (ETaL) (accredited through Continuing Education and Corporate Training)Communicates program offerings to faculty and staffAssists faculty with assessing module/course need and course selection, and with the registration processMonitors incoming registrations to ensure faculty required to complete Introduction to Teaching and Learning at RDP (ITL) have been enrolled, also that faculty enrolled in the ETaL certificate program meet graduation requirementsCreates admission records in BannerRegisters participants and facilitates withdrawals as needed in BannerMonitors and records program participant progress and tracks program pathway, including completion statusAdvises on graduation requirements and program completion pathwaysLiaises with the Vice President Academic and Student Experience office regarding ITL completion certificatesCoordinates initial scheduling of various programs both internally to the Centre and externally throughout the polytechnic to ensure program schedule is feasible, including but not limited to:Introduction to Teaching and Learning (two to three offerings per year)Introduction to Online Teaching and Learning (two to three offerings per year)Excellence in Teaching and Learning (two to three streams x three years each year)Excellence in Online Teaching and Learning Levels 1 and 2 (one to two times per year)SGIF and Peer Observer training (two to three times per year)Indigenization: Foundations and Context Course (one to two offerings per year)Coordinates multiple schedules of facilitators and participants involved in the programs listed, aboveMonitors enrolment and retention to ensure adequate offerings to accommodate demandPlans, oversees, and completes follow up related to the Capstone Event (graduation for the ETaL program)Acts as the first point of CTLS contact for new Red Deer Polytechnic facultyEnsures the day‑to‑day Teaching Development Program issues are addressed or responded to in a timely mannerMakes decisions within established guidelines regarding faculty members who are required to modify their program path due to unforeseen circumstancesHiring Process, Job Postings, Onboarding SupportCreates and uploads job postings and required documentation to PeopleAdmin as directed by the Operations CoordinatorFacilitates the recruitment and hiring process by providing hiring committees the required access to documents, scheduling interviews, and booking facilities/resources requiredManages PeopleAdmin documentation and archiving as per institution standards and policiesEnsures new staff & faculty have access to resources, tools, and working spaces requiredCollaborates with People & Culture to enroll new staff and faculty in institution onboarding programCoordinates onboarding for new staff and faculty by preparing workstation, ordering supplies, providing the required handbooks/manuals, and booking required meetings/trainingArranges administrative resources for all employees, as needed, in the division (e.G. keys, computer access, phone and voicemail, office signage, mailboxes,



etc.)Ensures exit procedures are followed to ensure the appropriate collection and tracking of informationIn consultation with the Science Lab Manager/Biosafety Officer/Animal Care Lead, ensures RDP meets the requirements to maintain the Positive Animal Practice Certification with the Canadian Council on Animal CareActs as Animal Care Coordinator, in collaboration with Olds College and the Science Lab Manager/Biosafety Officer/Animal Care LeadContinuous Growth and Acquisition of New SkillsActively participates in training and professional development activities as the become availableActively acquires knowledge and skills related to the positionFamiliarizes self with policy and procedures in order to meet user needsRequired QualificationsOffice Administration Diploma or equivalent3 to 5 years of previous job-related experiencePreferred QualificationsRelevant experience working with a professional office team, ensuring confidentiality, integrity, diplomacy, professionalism, and tact at all timesUnderstanding and knowledge of the administration of a post-secondary institution is preferredProficiency in proofreading, grammar skills, attention to detailStrong multi‑tasking abilities, interpersonal communication skills, problem‑solving skillsDemonstrated experience coordinating events at all phases from planning through to deliveryExperience working with industry and the public an assetUnderstanding of how projects are managed and implementedHigh level of expertise in all areas of modern office practice and proceduresAbility to work independently and as a member of a teamSalary or Hourly?HourlySalary $30.91 per hourBenefits and Compensation InformationAn additional 15% of the hourly rate in lieu of vacation, statutory holidays and benefits.About Red Deer PolytechnicFocused on advancing the economic and social priorities of Alberta,Red Deer Polytechnic(RDP) provides more than 100 industry-relevant credit and non-credit programs to approximately 11,000 credit, non-credit and apprenticeship students. With modern teaching and learning spaces, and state-of-the-art research and innovation centres, RDP provides education and applied research opportunities in partnership with industry and communities.Red Deer Polytechnic’s main campus is located on Treaty 7, Treaty 6 and Métis ancestral lands. This is where we will strive to honour and transform our relationships with one another.Whatever brings you to Red Deer Polytechnic, we are glad you are here. And we look forward to having you as a valued member of ourpolytechnic community .Employment InformationCompetition Number 2026-A-068Employment Type Term-Certain Full-TimeNumber of Vacancies 1Desired Start Date 06/01/2026Position End Date (if term‑certain) 09/30/2026FTE 1.0Hours of Work 35 hours per week; hours of work mayvary and will be dependent upon operational needs.Open Date 04/28/2026Close Date 05/17/2026Open Until Filled YesInclusive Employment StatementRed Deer Polytechnic fosters an inclusive learning and working environment where everyone can bring their full selves and share their unique talents. We are committed to being responsive to the evolving needs and expectations of our diverse community.At RDP, we are committed to a merit-based hiring process, and we believe in an inclusive workplace that is fair, equitable, supportive, welcoming and respectful. We recognize, value, and leverage differences in identities, abilities, background, cultures, skills, experiences, and perspectives. Our practices are guided by the principles of the Alberta Human Rights Act and support the Truth and Reconciliation Commission of Canada’s Calls to Action. If you believe you have the skills and equivalent experience and potential to contribute to this role, we encourage you to apply.Red Deer Polytechnic will provide job applicants with accommodations in accordance with the Alberta Human Rights Code. To request an accommodation, please [email protected] .Documents Needed To ApplyRequired DocumentsCover LetterResumeReferences Names and Contact InformationOptional Documents#J-18808-Ljbffr

📌 Administrative Officer, Teaching, Learning And Scholarship - C$30.9 An Hour (Burnstick Lake)
🏢 Red Deer Polytechnic
📍 Burnstick Lake