Company:XMC Sponsorship & Experiential Marketing AgencyTeam:Staffing SolutionsType:Full TimeSalary Range:$45,000 - $50,000Location:Toronto/GTA - Hybrid Role (Minimum 3 days/week in office)Company OverviewXMC is an award winning Canadian based marketing agency that believes Experience is Everything. This belief informs our strategic approach for creating organic moments and delivering consumer engagements that capture interest and drive memorable campaigns. Our data first thinking allows us to integrate the consumer experience through multiple channels including Sponsorship, Experiential Marketing™, and media that deliver beyond expectations for brands.Role OverviewXMC is seeking a highly organized and energeticBilingual (English/French) Staffing Coordinatorto support the execution and growth of our Staffing Solutions business, with a focus on the Quebec market and alcohol beverage portfolio.Working closely with internal teams, this role is responsible for recruiting top talent, fulfilling staffing requests, coordinating schedules, and supporting seamless program execution across multiple markets. The Staffing Coordinator will manage real‑time staffing logistics, track attendance, and maintain accurate records across systems, while ensuring programs are fully staffed, on time, and on budget.This role also supports onboarding, training, and payroll administration, and requires strong communication skills to effectively engage French‑speaking staff and partners. Experience or interest in alcohol beverage programs is an asset, along with an understanding of the fast‑paced, high‑volume nature of experiential marketing.The ideal candidate is detail‑oriented, adaptable, and solutions‑focused, with the ability to manage multiple priorities and deliver consistently high‑quality results in a dynamic setting.Core ResponsibilitiesSupport the XMC Staffing Solutions (XSS) business unit across all projectsContribute to the on‑time, on‑budget delivery of client programs, including daily/weekly planning,



execution and reportingLead targeted recruitment and staff retention efforts in both English and FrenchAccurately track and manage staff check‑ins/outs during live event programmingSupport the development and implementation of external staffing policies and proceduresMaintain accurate and up‑to‑date staffing rosters (contact lists, employee profiles, etc.)Recruitment and Program ManagementHost candidate interviews, orientations, and training sessionsAttend college and university career fairs to source talentSecure coverage for vacant shifts and last‑minute changesCoordinate staffing to meet program and client requirementsMonitor attendance during trainings and live activationsManage and monitor WhatsApp groups for real‑time communicationBuild and maintain schedules for rotating staffPayrollMaintain accurate systems for tracking staff hours across multiple shiftsInput, review, and approve staff timesheets and expensesUpload and organize payroll documentation in designated systemsAdd staff to Dayforce and ensure data fidelityWork within Ceridian payroll systems and/or ATS platformsCulture & Team ContributionContribute to a positive team environment through collaboration, support and idea sharingDemonstrate a strong work ethic and commitment to exceeding expectationsMaintain flexibility, including willingness to work irregular hoursExhibit strong problem‑solving skills and accountabilityLead by example with integrity and professionalismIdeal CandidateBilingual (English/French), confident, and capable of leading teams across multiple regions, including QuebecThrives under pressure and demonstrates resilience in fast‑paced environmentsStrong communicator with excellent interpersonal skillsHighly organized, reliable, and results‑drivenSolutions‑oriented with strong problem‑solving abilitiesComfortable managing multiple priorities, deadlines,



and market‑specific needsWell‑connected within the Brand Ambassador / field staffing community is an assetProficient in Microsoft Office and social media toolsEducation and ExperiencePost‑secondary education in Business, Marketing, HR, or a related fieldMinimum 2 years’ experience in high‑volume recruitment or staffingExperience in experiential marketing, event operations, or field marketing is an assetFamiliarity with Ceridian (Dayforce) payroll systems and/or ATS platformsExperience in recruitment, scheduling, and deployment of field staffBackground in promotions, retail, hospitality, or customer service is an asset2+ years of leadership or team management experience (managing 5+ staff) preferredRequirementsMust be legally eligible to work in CanadaBilingual fluency in English and French (spoken & written) required to support Quebec marketFull G driver’s license with a clean driver’s abstract (access to a vehicle considered an asset)Access to a cell phone with data/Wi‑Fi capabilities requiredAvailability to travel between markets and work evenings/weekends as requiredWhy Work With UsLead and support high‑performing teams across exciting brands and dynamic campaignsCompetitive salary with opportunities for growth and performance‑based incentivesGain hands‑on experience in experiential marketing, staffing and field operationsWork alongside a collaborative, supportive, and professional leadership teamXMC's ValuesX-Factor Excellence:We aspire to work with people who treat others with empathy and respect, champion positive candor, and foster resilience to bounce back from challenges with a positive mindset.Trust & Credibility:We take ownership of our actions, pursue excellence through high standards, and build trust by establishing a foundation of reliability and credibility.Culture Creators:We approach challenges fearlessly through a “can‑do” approach that earns us the respect of clients. We instill confidence through exemplary leadership, celebrate achievements as a united team and nurture an environment that promotes continuous development for sustained growth.Harmonious Collaborators:Seamless collaboration allows our teams to achieve our shared goals, encourage curiosity, and foster an open exchange of ideas and perspectives that drive innovation and client success.#J-18808-Ljbffr

📌 Staffing Coordinator - $45,000 - $50,000 A Year (Winnipeg)
🏢 XMC Sponsorship & Experiential Marketing Agency
📍 Winnipeg