Documents & Records OfficerPosition Type: Regular/Full-Time – OPSEU representedLocation: Mississauga, ONJob Band: 6Hiring Range: $30.75 to $38.99/hourHours of work: 36.25 hours/weekReporting to: Supervisor, Registration & AssessmentsThis posting is applicable to: Internal/External ApplicantsResponsibilitiesCoordinates the establishment and maintenance of electronic files and information handling for members of STO, ensuring accuracy and completeness of member recordsDevelops and maintains production document templates for member services and interdepartmental needs as they ariseEstablishes policies and procedures to facilitate the effective, efficient, and timely handling of information requests from STO’s management and staff regarding print production needsEnsures privacy policies and confidentiality related to records and information are followed throughout all processesCoordinates the tracking and quality control of documents/records within the print production processInvestigates any issues that arise and works with the print partner to resolve problems efficiently and timelyAnalyzes reports of data duplicates or other errors to provide ongoing data reports; monitors timely and accurate completion of select data elements; identifies, analyzes, and interprets trends or patterns in complex data setsInterprets data and, in collaboration with others, develops recommendations based on findings; develops graphs, reports, and presentations for project results; generates routineand ad hoc reportsParticipates in projects related to the development and implementation of department/unit administrative processes and systemsQualificationsRelevant years of experience in a related fieldUnderstanding of Graphic Design production principlesStrong proficiency in Adobe,



Excel and data manipulationKnowledge of administrative practices for member records servicesKnowledge of print graphics and graphic production design elementsFamiliarity with standard office software (Word, Excel, Adobe Acrobat) and records management and reporting software such as AMANDA or QuickBaseExperience with filing processes, records management procedures, and best practices for storing, accessing, retrieving and archiving manual and computerized member recordsKnowledge of PIPPEDA and departmental guidelines for the storage and release of confidential informationData sorting and filtering skillsBasic arithmetic and statistics to evaluate and validate reportsVerbal communication skills to respond to internal and external inquiriesOrganizational skills for maintaining filing systems and managing incoming/outgoing documentsJudgment and problem solving skills for data and information management policies, regular audits of print production workflow, and resolving issues related to incomplete or missing recordsLeadership and support for peers and co‑workers in print production and administrative servicesBenefitsWork‑life balanceComprehensive health and dental benefitsRRSP matching up to 6%Employee Assistance Program through TELUS Health with employee perksSkilled Trades Ontario embraces diversity and is committed to creating an inclusive workplace. In accordance with the Ontario Human Rights Code, the Accessibility for Ontarians with Disabilities Act, 2005, and Skilled Trades Ontario’s Accommodation Policy, accommodation will be provided at any point throughout the hiring process, provided the candidate makes their accommodation needs known to Skilled Trades Ontario. Applications are welcomed from all qualified persons.Skilled Trades Ontario is an equal chance employer.#J-18808-Ljbffr

📌 Documents & Records Officer - C$30.8 - C$39.0 An Hour (Winnipeg)
🏢 Skilled Trades Ontario
📍 Winnipeg