ACADEMIC PROGRAM ASSISTANT (BAND LEVEL 4)Division of Biomedical Sciences (Graduate Programs)Faculty of Medicine(Full-time, Contractual to March 12, 2027)This competition may be used to fill identical positions in this unit within three (3) months of the closing dateAll qualified employees are welcome to apply, however preference is given to CUPE membersResponsibilitiesProvide administrative support to the Graduate Coordinators and Programs in the Division of Biomedical Sciences (Bioscience of Health and Disease, Cardiovascular & Renal Sciences; Human Genetics and Genomics, Immunology & Infectious Diseases and Neurosciences).Liaise with the BioMedical Sciences (BMS) Graduate Coordinators and coordinate the admissions process for BMS graduate programs.Act as the primary point of contact for graduate students, liaising between students and the Office of Research and Graduate Studies.Coordinate inquiries regarding graduate programs, providing assistance to students.Implement, maintain, track, and update a database of students registered in BMS graduate programs and related information.Distribute notices to faculty and graduate students; assist in planning and organization of courses.Typify course outlines, materials, letters, forms, reports, and other documents; format materials and reports for presentations.Ensure program guidelines, deadlines, and schedules are followed.Respond in person, by telephone,



or written correspondence to inquiries.Organize meetings and room bookings.Prepare payroll for graduate assistantships and GradSWEP students.Organize the Division of BioMedical Sciences Graduate Research Symposium in consultation with the Graduate Program Coordinators.Implement and maintain a communication strategy to update graduate students on deadlines for scholarships, grant deadlines, and travel awards.Coordinate activities associated with journal clubs; maintain a list of graduate award recipients.Perform other related duties as required.QualificationsExperience (1-3 years) in academic program activities in a university setting; supplemented by adiploma in office or business administration, or any combination of experience and training.Excellent working knowledge of Microsoft Office Suite, along with strong organizational, written, and oral communication skills are required.Knowledge of Student Banner, graduate programs, and the Division of BioMedical Sciences and its objectives would be considered assets.Salary$50,294 - $58,998per annum (CUPE Local 1615)Closing DateMay 19, 2026Competition No.MUN03457EEO StatementAll qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada.Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women; 2SLGBTQIA+ people;persons whose gender identity or gender expression is nonbinary or otherwise not cisgender; Indigenous peoples; racialized people; black persons; andpersons with disabilities.Memorial is committed to providing an inclusive learning and work environment.If there is anything we can do to ensure your full participation during the application process, please contact [email protected] directly and we will work with you to make appropriate arrangements.#J-18808-Ljbffr

📌 Academic Program Assistant - C$50,294 - C$58,998 A Year (Winnipeg)
🏢 Memorial University
📍 Winnipeg