Our Story For over 70 years, Robins Appleby has provided practical legal advice to entrepreneurs, organizations, financial institutions, and foreign companies conducting business in Canada. Located in Toronto’s financial district, we operate at the heart of the city's growing business hub.

Who we are

Delivering The Robins Appleby Edge: top-tier legal acumen with the efficiency, care, and personal touch of a close-knit team. We build lasting relationships, achieve exceptional results in complex legal matters, and treat every client’s needs with dedication, respect, and integrity.

Robins Appleby offers an environment that encourages mentoring, inspires enthusiasm, and motivates and challenges employees to put forth their best efforts in achieving personal and firm goals.

LEGAL ASSISTANT – COMMERCIAL REAL ESTATE

We are seeking an experienced Commercial Real Estate Legal Assistant to join our real estate practice. The successful candidate will assist with a broad range of commercial real estate transactions, including acquisitions, dispositions, financings, and leasing matters.

Duties and Responsibilities:

- Prepare and revise agreements of purchase and sale, leases, and closing documents;
- Manage transaction files from opening to closing, including due diligence and document organization;
- Coordinate title and off-title searches and review search results;
- Prepare closing documents and assist with closing processes;
- Liaise with clients, lenders, and third parties;
- Manage calendars, deadlines, and correspondence;
- General administrative duties including scanning and e-filing; and
- Other duties as assigned.

Qualifications Required:

- Legal Assistant/Law Clerk diploma/certificate;




- 5+ years' experience working in a commercial real estate practice within a law firm or in professional services;
- Proficiency in Microsoft Office (including Word, Excel, and Outlook);
- Working knowledge of Adobe/Kofax PDF, DocuSign, Workshare Compare, and Teraview;
- Experience working with a document management system, e.g., iManage;
- Possess strong organizational and time management skills in order to manage multiple priorities with ease in order to meet tight deadlines;
- Operate with a high degree of accuracy and strong attention to detail;
- Strong communication and interpersonal skills help you to build relationships and provide excellent client service;
- As a confident self-starter, you work well both independently, and in a team environment; and
- Show good judgment, discretion and respond well to constructive feedback.

Compensation $65,000 - $75,000.

This range represents the anticipated base compensation for this role. Final compensation will be determined based on experience, qualifications, and internal equity.

Why Join Us

- Competitive salary and advantages package
- Professional development opportunities and a supportive work environment
- A collaborative and collegial team that value work-life balance

Background and Reference Checks Any offer of employment will be conditional upon the successful completion of applicable background checks.

How to Apply

If you are interested in applying, please send your resume to [email protected].

At Robins Appleby we are committed to equity, diversity and inclusion. We welcome and encourage applications from individuals from all backgrounds, inclusive of race, ethnicity, faith, religion or spiritual beliefs, gender, gender identity, age, sexual orientation, abilities, social perspective and other characteristics. Accommodations are available on request for candidates taking part in all aspects of the selection process.

📌 Commercial Real Estate Legal Assistant (Toronto)
🏢 Robins Appleby
📍 Toronto