We are a family run, busy, Painting and Cleaning company who are looking for a qualified Administrative Assistant to work in our Dartmouth Office.
Full time hours, option to work from home on occasion. We have a positive workplace, and opportunity to grow within the company. We also offer benefits.
Qualifications
Minimum of five years experience in an administrative role
Strong customer service skills
Strong organizational skills
Problem-solving skills
Maintaining an organized filing system, electronically and hardcopy
Answering and managing a high volume of incoming calls and emails
Microsoft Outlook and Word experience
Excel spreadsheet experience
QuickBooks experience
Managing social media inboxes
Accounts receivable
Admin Duties
Managing and forwarding all incoming calls, emails, and social media inboxes
Maintaining office filing system and electronic filing system
Accounts receivable,
posting payments
Taking and sending meeting minutes
Managing Owners schedule and booking quotes
Booking lifts and rentals
Managing and keeping track of job folders and job cost breakdown for paint jobs
Main contact for email and phone only
Taking messages and sending to correct person
Posting Gift baskets and managing entries
Managing before and after photos of jobs - asking permission to use -maintaining organized folders for pics
Filing
Incoming mail sorting
Office supplies management and orders
Pay: $24.00-$28.00 per hour
Advantages:
Casual dress
Dental care
Extended health care
Life insurance
In office parking
Vision care
Work Location: Hybrid remote in Dartmouth, NS B3A 1H7