MedCare Health System is a rapidly growing healthcare organization committed to providing exceptional patient care through our network of family medicine and walk-in clinics. We are looking for a motivated, organized, and customer-focused Administrative Assistant to support our physicians, clinical staff, and management team while ensuring an outstanding experience for every patient.

If you thrive in a quick-paced healthcare setting, enjoy helping people, and have excellent organizational skills, we'd love to hear from you.

Responsibilities

As an Administrative Assistant, you will play an essential role in the day-to-day operations of the clinic by:
Answering incoming emails and responding to inquiries
Scanning, filing, and maintaining confidential medical records
Assisting physicians and clinical staff with administrative tasks
Completing administrative tasks and projects as assigned by the management team.
Tracking unsigned physician claims on a monthly basis and maintaining accurate Excel spreadsheets.
Creating and managing job postings on Indeed, HFO, and other recruitment platforms.
Entering and maintaining physician scheduling information within the Banner EMR system.
Assisting clinic staff with health card validation errors and documenting appropriate notes.




Providing administrative support to the Executive Manager with daily tasks, special projects, and operational initiatives.
Performing additional administrative duties as assigned to support clinic operations.

Qualifications

The ideal candidate will have:
Previous administrative or medical office experience (preferred)
Medical Office Administration diploma considered an asset
Experience with Accuro EMR is an asset
Solid computer skills including Microsoft Office (Word, Excel, Outlook)
Excellent verbal and written communication skills
Outstanding organizational and multitasking abilities
Strong attention to detail
Professional, friendly, and compassionate demeanor
Ability to work independently and collaboratively within a team
Ability to prioritize multiple responsibilities in a fast-paced environment
Commitment to maintaining confidentiality and professionalism at all times

Job Types: Full-time, Part-time, Permanent

Expected Hours: 20–40 hours per week

Pay: $18.00-$19.00 per hour

Experience:
Administrative Assistant : 1 year (preferred)
Accuro EMR : 1 year (preferred)
Scheduling : 1 year (preferred)
Job Recruitment : 1 year (preferred)

Work Location: In person

📌 Administrative Assistant Niagara Falls
🏢 MedCare Health System
📍 Niagara Falls