HR & Administration Manager

Reports to: General Manager (GM)

The HR & Administration Manager is responsible for ensuring the smooth, efficient, and professional operation of the HCL office. This includes oversight of Administration, Finance, Human Resources, and Systems Management functions.

This role supports company leadership by coordinating office operations, managing key business systems, maintaining compliance, and fostering an organized and productive work environment. HR & Administration Manager acts as the central hub of administrative communication, ensuring that all departments operate efficiently and in alignment with company objectives.

Key Responsibilities

Administration

- Prepare, organize, and manage contract documentation and proposals, ensuring proper execution, filing, and version control.
- Maintain and update internal records and databases (HR, insurance, leases, vehicles, etc.).
- Provide administrative support for all departments in coordination with management.
- Provide technical administrative support for platforms such as BuilderTrend, Microsoft 365, and network systems.
- Prepare and deliver monthly operational reports (HR, Legal, Systems) for the Senior Management Team.




- Collaborate with the GM to ensure client and project needs are addressed efficiently.
- Support production operations by preparing safety kits, project binders, invoices, and assisting with financial close-out and other tasks as directed.

Finance

- Partner with the Financial Controller and Bookkeeper to maintain and update weekly cash flow reports and ensure financial accuracy.

Human Resources

- Lead HR operations, ensuring policies and procedures are current, compliant, and consistently applied.
- Oversee the HR review cycle, including quarterly updates to the company pay scale based on market benchmarks.
- Manage employee onboarding and offboarding, ensuring completion of documentation, background checks, and orientation.
- Serve as the company representative for immigration-related requests and employment documentation.
- Support the GM and CEO in maintaining a positive, compliant, and transparent workplace culture.

Job Type: Full time Pay: $60,000.00-$70,000.00 per year

Benefits

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Vision care

Work Location: In person

📌 HR & Administration Manager (Bedford)
🏢 Habermehl Contracting
📍 Bedford