St. Catharines, ON - On site

Specialized Electronics Manufacturing

Competitive salary of $65,000–$75,000+ based on experience, plus bonus potential, benefits, and a collaborative team culture.

Our client, an established organization within the specialized electronics manufacturing sector, is seeking a highly detail-oriented Quotes & Proposals Coordinator to support their commercial and sales operations team. This role will focus on managing customer quotations, reviewing RFQs and contracts, coordinating proposal responses, and ensuring compliance with technical and commercial requirements. The successful candidate will play a key role in helping the organization deliver accurate, timely, and well-coordinated customer responses for highly customized products and projects.

The Role

Review incoming RFQs, bid requests, and customer documentation to support proposal and quotation development

Coordinate with internal sales and technical teams to gather pricing, specifications, and supporting documentation

Prepare customer quotations, commercial documents, and contract-related materials with a high level of accuracy

Review large, detailed contracts and technical specifications to identify requirements, risks, and compliance considerations

Track proposal timelines, submission requirements, and follow-up activities to ensure deadlines are met





Maintain organized records of quotes, proposals, contracts, and customer communications

Support ongoing communication with existing customers regarding pricing, order details, and proposal updates

Assist with process improvements related to proposal tracking, contract administration, and reporting

Monitor customer bid portals and support the coordination of submission requirements and supporting documents

The Ideal Candidate

3–5 years of experience in quotations, contracts administration, proposal coordination, sales support, or a related function

Robust attention to detail with the ability to review and interpret large, complex documents and specifications

Comfortable working in a highly detailed, process-driven environment with multiple deadlines and priorities

Strong organizational and project coordination skills

Professional communication skills with a customer-service-oriented mindset

Experience supporting RFQ, RFP, or government/tender-style submissions is considered an asset

Ability to collaborate cross-functionally with sales, operations, and technical teams

Proficiency with Microsoft Office and ERP or CRM systems

Attitude demonstrating reliability, accountability, and long-term commitment

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📌 Quotes & Proposals Coordinator (Ontario)
🏢 TalentSphere Staffing Solutions
📍 Ontario