Kindercare Wellness is seeking a part-time office administrator to join our team! We are a private practice located in the heart of midtown Toronto, and we are affiliated with Kindercare Pediatrics, a reputable multidisciplinary pediatric clinic.

At Kindercare

Wellness, we are committed to providing high-quality evidence-based psychological and psychotherapeutic services and assessments to children, adolescents, adults, and parents.

Expected Start Date

- September 2026

Location

- In-person (491 Eglinton Avenue W)

Hours

- Part-time

- 3-4 days per week

- 15-25 hours per week

Qualifications/Experience/Skills

- Relevant experience in office administration at a mental health clinic or other allied health professional clinic

- Excellent communication skills in English (spoken, written, reading and comprehension), strong communication skills; ability to handle difficult client scenarios with the use of adequate interpersonal skills

- Committed and reliable, friendly and caring personality; ability to display compassion and sensitivity to clients/families in a mental health clinic setting

- Robust attention to detail - efficiently allocate cognitive resources and achieve thoroughness and accuracy on a day to day basis

- Ability to work effectively independently and within a team





- Demonstrates the ability to apply problem-solving skills

- Strong computer literacy skills; previous experience with an Electronic Practice Management Software is an asset

Duties/Responsibilities

- Receive, triage and respond to incoming calls, email inquiries, and faxes

- Know and be able to provide information about the clinic, the services offered, the clinicians, fees, payment modes, insurance coverage, waiting list, office hours and schedule, etc.

- Conduct initial intake phone calls with clients and redirect them to other resources as needed

- Preparation of the client for appointments (e.g. sending out appropriate paperwork, providing necessary information, answering any questions etc.)

- Follow up with clients regarding outstanding payment, missing documents, etc.

- Invoicing and collecting payment from clients

- Daily admin tasks (e.g. printing, scanning, faxing, filing, etc.)

- Appropriate usage of our Electronic Practice Management Software

- Ensuring a clean and safe office environment by cleaning/sanitizing offices

- Other duties as required

Pay: $18.00-$21.00 per hour

Experience

- office adminstration: 1 year (required)

Work Location: In person

📌 Part-time Office Administrator (Toronto)
🏢 Kindercare Wellness
📍 Toronto