Job DescriptionWHO WE AREAnchored in our purpose to help clients achieve their financial goals, Odlum Brown has remained an independent, full-service investment firm for over 100 years. Wholly owned by its team members, the firm continues its tradition of leadership in the financial community as one of BC’s most respected investment firms.THE OPPORTUNITYWe have an opportunity for a Facilities Coordinator to join our award‑winning firm in our Vancouver office.WHAT YOU’LL DOThis role reports to the Manager, Facilities Operations. You will play an integral role in the day‑to‑day operations of our premises. The ideal candidate is a go‑getter that takes initiative and is driven to provide exceptional client service. You will ensure our office space is correctly set up, prepared and maintained based on daily business needs and requests, including, but not limited to, workstations, meeting rooms and kitchen areas.RESPONSIBILITIESOversee the scheduling and allocation of meeting rooms to ensure optimal utilization and minimize conflictsConfigure meeting room layouts and audiovisual equipment according to meeting organizer’s requirementsProcess catering orders and assist with meeting setup and cleanupParticipate in the Health and Safety Committee and Emergency Response Team, as well as provide Occupational First AidPrepare workstations for new hires and support existing team member workstation movesSupport backup in maintaining kitchen areas and supplies and place inventory ordersCreate and update facilities‑related documents on the firm’s intranetLiaise with team members and vendors in building maintenance and access requestsSupport the Facilities team in administrative duties, facilities initiatives and projectsCOMPETENCIESAnalysis – Assess quantitative and qualitative data, information, or situations to understand the most important details, identify patterns or meaning, and translate it into useful recommendations, decisions, or actionsCoordination – Prioritize, organize, and manage information, people, assets, resources, messages, tasks and/or activities to achieve a goal within timelinesCustomer Service – Determine needs, capture relevant information, apply internal policy or regulation, and elevate and prioritize the requests of customers to answer inquiries, fulfill transactions, or resolve issuesDocument and Information Management – Organize, store, maintain and retrieve documents, information and/or digital files to keep information accessible, orderly, secure, and up‑to‑dateEvent and Meeting Management – Plan and execute events or meetings to ensure they run smoothly, meet objectives, remain within budget, and create a positive or memorable experienceFacilities Management – Oversee the planning, organization, operation and upkeep of physical spaces to ensure they are safe, functional, and meet the needs of users and guestsSystems and Application Proficiency – Use, maintain, manage,



or improve specific systems or applications in our role to work effectively and efficientlyKNOWLEDGE AND EXPERIENCEMinimum 1 year related experience in facilities and/or customer serviceProficiency with Microsoft 365 and SharePointGoal oriented self‑starter who will get the job done effectively and efficientlyHighly motivated and flexible individual who can work independently, as well as in a teamStrong work ethic, ensures project completion, follow through and follow upExcellent written and verbal communication skillsPhysically capable to move tables, chairs and other equipmentLevel II First Aid an asset, or willing to complete the courseWHAT WE OFFERA culture of openness, collaboration and respect is foundational to our firm. We are a diverse, driven group of individuals who genuinely care about one another and encourage and appreciate each other’s contributions.We offer a competitive and equitable total rewards package, including mentorship programs and meaningful career development to support your continued growth. The expected salary for this role is $50,000/year, plus the eligibility for a performance‑based bonus.Candidates must be legally eligible to work in Canada. Any employment restrictions must be disclosed at the time of application, with supporting documentation provided prior to any potential offer of employment.We are committed to fostering an inclusive and accessible workplace where all team members feel valued and supported. If you require accommodation during the recruitment process, please email us at [email protected].#J-18808-Ljbffr

📌 Facilities Coordinator - C$50,000 A Year (Winnipeg)
🏢 Odlum Brown
📍 Winnipeg